HR Generalist/Office Coordinator in Bradenton, Florida at Prime Vacations

HR Generalist / Office Coordinator

Prime Vacations | Bradenton, FL Full-Time Onsite
Pay: $55k-$65k per year, depending on experience

About Us
Prime Vacations is a vacation rental management company with 180 team members caring for homes and properties across Florida. Our housekeeping, maintenance, guest services, and reservations teams work behind the scenes to give every guest a great stay and every homeowner peace of mind. We’re looking for an experienced, people-focused HR Generalist who also enjoys keeping a busy corporate office running smoothly.

The Role
This hands-on position combines core HR responsibilities with day-to-day office support. You’ll be the go-to resource for employees in the office and in the field, handling everything from high-volume seasonal hiring to payroll, benefits, and compliance, while also helping the corporate office run efficiently. This role reports to the Director of HR at the Stayterra corporate level

HR Responsibilities
• Manage full-cycle recruiting for inspections, maintenance, guest services, reservations, and accounting including ramping up hiring ahead of peak season.
• Run onboarding and offboarding, including I-9 and E-Verify, background checks, drug screenings, and MVR checks for employees who drive company vehicles.
• Help with processing bi-weekly payroll for approximately 180 employees using Paychex, including timecard review, overtime, PTO accruals, variable and part-time schedules, and on-call pay.
• Administer benefits enrollment, open enrollment, COBRA, and leaves of absence (FMLA, ADA accommodations).
• Support annual compliance reporting, including ACA reporting (Forms 1094-C/1095-C), the EEO-1 report, and OSHA 300 log maintenance.
• Help ensure proper classification of employees and contractors, and of exempt and non-exempt roles.
• Advise managers on employee relations, documentation, performance reviews, and policy questions.
• Manage workers’ compensation claims and coordinate with our carrier.
• Keep the employee handbook and HR policies current and compliant with federal and Florida law.
• Track turnover, seasonal staffing levels, and other HR metrics, and report trends to leadership.
• Support retention and engagement efforts, recognition programs, and company events.

Office Responsibilities
• Order and maintain office supplies and coordinate with office equipment vendors.
• Assist with scheduling maintenance and service needs for downtown office.
• Coordinate phone, key, uniform, and software access setup for new employees.
What We’re Looking For
• 4+ years of HR generalist experience supporting a workforce of 100+ employees.
• Experience in vacation rentals, hospitality, property management, or another multi-site, hourly workforce is a strong plus.
• Proven experience with high-volume or seasonal hiring.
• Solid working knowledge of employment law, wage and hour rules, payroll, and benefits administration.
• Experience with HRIS/payroll systems; familiarity with Paychex/ADP is a bonus.
• Strong organizational skills and the ability to balance HR priorities with office tasks.
• Discretion and sound judgment with confidential information.
• Clear, approachable communication with employees at every level.
• Bilingual in English and Spanish is a plus.
• Proficiency in Microsoft Office.
• Bachelor’s degree in HR or a related field preferred; equivalent experience considered.

What We Offer
• Competitive salary
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and paid holidays
• Professional development and certification support
• A team that values the people behind every great getaway

How to Apply
Submit your resume through our multiple hiring portals (LinkedIn, ZipRecruiter, indeed and all Prime Vacations websites.

Prime Vacations is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.