Executive Assistant and Board Liaison in St Paul, Minnesota at PCs for People

About PCs for People

PCs for People is a national nonprofit committed to digital inclusion and environmental sustainability. We provide affordable technology and internet access to individuals and families across the country, helping bridge the digital divide and empower communities.

About the Role

The Executive Assistant and Board Liaison provides critical administrative support across two key areas: the Board of Directors and the Executive Team. This full-time position manages the administrative and governance functions of the Board, while also providing dedicated support to executive leadership, with a special focus on Business Operations.

This role is responsible for handling sensitive materials, managing confidential HR filing, and assisting with compliance-related tasks. The ideal candidate is highly organized, detail-oriented, and maintains the highest level of professionalism and discretion.

Key Responsibilities

Board Administration & Governance

• Schedule and coordinate all board and committee meetings (virtual and in-person).
• Prepare and distribute agendas, materials, and meeting packets in collaboration with the CEO and Board Chair.
• Record, finalize, and archive meeting minutes accurately and confidentially.
• Maintain up-to-date board records, governance documents, and directories.
• Support the annual governance calendar, including policy renewals, disclosures, and board evaluations.
• Facilitate communication between board members, committees, and executive leadership.
• Assist with onboarding of new board members.
• Coordinate logistics for annual board retreats and special governance events.

Executive & Business Operations Support

• Assist the Executive Team with confidential administrative tasks, including filing, record-keeping, and data entry.
• Handle sensitive employee documentation, correspondence, and reports with professionalism and discretion.
• Support organizational compliance efforts by assisting with audits, policy updates, and required documentation tracking.
• Provide scheduling, correspondence, and logistical support for the Executive Team.
• Manage organization wide travel booking.
• Support collection of mail and bank deposits.
• Assist with the preparation of reports and presentations for executive leadership and board meetings.
• Other duties as requested.

• 5+ years of experience in high-level executive support and/or board administration.
• Proven ability to handle highly confidential materials and sensitive information with professionalism and discretion.
• Strong understanding of meeting procedures, board governance standards, and/or nonprofit compliance concepts.
• Excellent written communication skills and meticulous attention to detail.
• Proficiency with Microsoft Office Suite and/or Google Workspace; familiarity with board management platforms is a plus.
• Exceptional organization, prioritization, and project coordination abilities.
• Strong interpersonal communication skills; comfortable working with board members, executives, and employees.
• Ability to work independently and manage multiple priorities within tight deadlines.
• Familiarity with nonprofit compliance, bylaws, and corporate policy documentation.

What We Value

• Genuine interest in people, technology, and digital equity
• Compassionate, curious, and community-minded
• Graceful under pressure and adaptable in dynamic situations
• Collaborative teammate who brings energy and empathy to every interaction
• Self-motivated and solutions-oriented thinker
• Previous networking and/or installation experience highly desirable

Physical Requirements

• Prolonged periods of sitting or standing at a workstation
• Ability to occasionally lift or move items up to 25 pounds, infrequent lifting of up to 50 pounds
• Frequent use of computer, phone, and other office equipment
• Capability to communicate clearly in person, by phone, and over digital platforms
• Frequent bending, kneeling, crouching, and reaching
• Capability to work in various indoor non temperature controlled environments
• Extended periods of walking or standing throughout the workday
• Visual acuity to read labels and perform detailed tasks
• Willingness to adhere to physical safety protocols

Benefits Include:

Medical - Choice of Plans

Dental - Choice of Plans

Vision

401k with Match with 100% Vesting

Voluntary Disability Insurance

Voluntary Life Insurance

Flexible PTO & Sick Leave

EEO Statement

We are committed to creating a diverse and inclusive workplace. PCs for People provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.