Accounting Specialist at Hearing and Speech Center of Rochester Inc – Rochester, New York

Job Title: Accounting Specialist Pay Range: $23-$25/hour

Reports to: Controller Last Updated: 02/02/2026

Position Overview:

The Accounting Specialist supports daily accounting operations, month-end close, and year-end financial processes. This role is responsible for accurate processing of vendor invoices, maintaining organized financial records, and supporting compliance with company policies and applicable accounting standards. The ideal candidate is detail-oriented, proactive, and comfortable working with multiple systems and vendor portals while maintaining confidentiality of financial information.

Key Responsibilities:

Daily & Weekly Duties

• Process journal entries for bank transactions.
• Download hearing aid vendor invoices and update coding spreadsheets to maintain accurate inventory records.
• Obtain approvals for vendor invoices and resolve discrepancies with vendors or internal departments.
• Prepare and process weekly check payments for review and approval in collaboration with the Controller.
• Maintain and update vendor records and account information.
• Reconcile accounts payable transactions and support month-end closing activities.
• Respond to vendor inquiries and resolve payment or invoice issues.
• Ensure compliance with internal policies and applicable accounting standards.
• Assist with audits by providing requested documentation.
• File and maintain organized records of invoices, statements, and payments.
• Process vendor invoices accurately and in a timely manner.
• Maintain strict confidentiality of financial, payroll, and vendor information.

• Perform other accounting and finance-related duties as assigned.

Month-End & Year-End Responsibilities

• Prepare payroll accruals and expense entries.
• Process and reconcile credit card expenses.
• Manage prepaids, accruals, deferred revenue, and fixed asset entries.
• Maintain and reconcile hearing aid inventory.
• Allocate expenses for benefit invoices and employer 403(b) match.
• Complete balance sheet account reconciliations.
• Prepare and support profit & loss statements and related financial reports.
• Generate Actual vs. Budget reports for department leaders.

Qualifications and Skills

· Associate or bachelor’s degree in accounting, Finance, or related field (or equivalent experience)

· 2 – 3 years of experience with accounts payable, general ledger accounting, reconciliations and financial statement preparation

• Non-profit experience desired
• Must have experience in Excel, Microsoft Office Suite products, Abila/MIP Fund Accounting software a plus
• Knowledge of medical billing a plus, but not required

· Strong attention to detail and accuracy

· Ability to manage multiple deadlines and prioritize tasks effectively

· Strong communication skills for working with vendors and internal departments

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. I have received a copy of and read this position description. I can perform the essential functions of this position. Signed electronically via Paylocity.

Equal Opportunity Employer Statement

Rochester Hearing & Speech Center is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, citizenship or immigration status, age, disability, marital status, military or veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.