Program Assistant at Westhab Inc. – Bronx, New York

JOB DESCRIPTION

JOB TITLE: Administrative Assistant

FLSA: Non-Exempt

DEPARTMENT: Services

REPORTS TO: Shelter Program Director

SALARY: $35,000.00 - $40,000.00

SUMMARY: The Administrative Assistant interacts efficiently and effectively with diverse populations. The Administrative Assistant is responsible for maintaining professional communications to administrative staff, housing staff, facilities staff, residents and community partners.

DUTIES & RESPONSIBILITIES:

• Greets all residents and visitors reporting to administration and directs them appropriately.
• Performs administrative duties such as typing reports, letters, memos, etc.
• Handles phones, faxes, and reservations for meeting rooms.
• Assists with ordering office supplies and maintaining office inventory.
• Schedule meeting/interviews for administrative staff members
• Maintains accurate records, prepares reports and facilitates the flow of necessary paperwork throughout the facility.
• Assists in setting up and maintaining databases relating to the programs and provide relevant technical assistance with all placements, closeouts, and sanctions of all residents.
• Coordinates program supplies and donation deliveries and maintains accurate tracking systems
• Works closely with van driver to arrange transportation.
• Assists case management with filing.
• Other duties as assigned.

EXPERIENCE, EDUCATION AND SPECIAL REQUIREMENTS:

Associates degree preferred, High School Diploma/GED Required. Requires strong verbal, written and computer skills. Must have the ability to multitask while remaining focused. Bilingual (Spanish) a plus.

AGENCY PROFILE & EMPLOYEE EXPECTATIONS

Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE)

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA):

The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.