Receiving Coordinator at Muskoka Lumber and Building Supplies Centre – Port Carling, Ontario
Explore Related Opportunities
About This Position
Classification: Full Time, Permanent
Typical Schedule: 7:30 am - 5:00 pm
Primary Location: Port Carling
Wage Information: $24 - $28 per hour, based on qualifications and experience.
Number of Positions: 1
Reason for Vacancy: Existing Position (Backfill - Promotion)
Posting Closing Date: Wednesday, April 8th, 2026
Join the Muskoka Lumber Team in Port Carling!
Who we are:
Muskoka Lumber is a growing, professionally managed $80M regional business undergoing an exciting transition toward a modernized operating model. We are seeking a Receiving Coordinator to serve as a vital link between our store operations and Finance department.
This critical role ensures all incoming inventory is accurately received, verified, and recorded across multiple branches. Ideal for a highly organized professional who thrives in fast-paced environments, this position demands a commitment to high data accuracy and organizational procedures. As we scale, this role offers a clear growth path into sales or store operations (buying/purchasing/inventory).
Key Responsibilities:
As the Receiving Coordinator, you will ensure the accurate, timely, and controlled processing of incoming goods and documentation. In this role, you will:
- Execute inventory cycles by matching invoices and packing slips to purchase orders, verify quantities and pricing, and perform timely data entry to maintain inventory integrity.
- Provide purchasing support and assist buyers and purchasers with the creation of purchase orders while monitoring for price inconsistencies to ensure smooth inventory flow.
- Coordinate multi-branch functions and operations through review and verification of documentation for accuracy across multiple branch and functional locations to maintain operational consistency.
- Support financial accuracy and assist with statement reconciliations (TIM-BR MART), aid in payment processing, and resolve vendor-related discrepancies.
- Support the Store Manager by assisting with store operations, as assigned, independently managing inter-branch transfers, assigned cycle counts and inventory tracking, while developing deep product knowledge.
- Maintain safety, store standards and organization of records, following all health and safety policies and company standards to maintain a clean, safe work environment.
What you bring:
At Muskoka Lumber, we look for professionals who balance technical proficiency with a customer-centric mindset. Required skills, abilities, and attributes:
- Ontario Secondary School Diploma or equivalent. Post-secondary education in Business Administration or Building Construction is preferred.
- 1–2 years of experience performing administrative tasks and data entry with a focus on inventory.
- Working industry knowledge of lumber, building materials, and industry-specific products.
- Technical proficiency in Microsoft Office (Intermediate Excel) and experience with industry software such as BisTrack or Beanworks.
- Strong numerical accuracy, excellent interpersonal skills, and the ability to maintain confidentiality.
- Physical ability to perform essential duties, including lifting 50lbs (and occasionally up to 80lbs) to maneuver inventory.
Why You’ll Love Working with Us:
We know the value of hard work - and we make sure it’s rewarded in ways that matter, both on the job and at home:
- No regularly scheduled weekend shifts – Enjoy your time off with a reliable Monday to Friday schedule
- Standard daytime hours – Predictable work hours that support a balanced lifestyle
- Enjoy work-life balance — Muskoka Lumber stores are closed on most (if not all) statutory holidays, giving you more time for family, rest, and personal pursuits.
- Holiday break – We close our stores over the Christmas season so you can spend time with family. Use your vacation days with no formal request needed.
- Staff discounts – Save on building materials and supplies with exclusive employee pricing
- Health & wellness benefits – Including comprehensive dental, vision, and life insurance coverage
- Supportive team culture – Friendly coworkers, hands-on training, and a leadership team that listens
- Room to grow – We love to promote from within and support you as your skills evolve
- Staff events & engagement activities – BBQs, team lunches, seasonal celebrations, giveaways and more to keep work fun and connected
- Regular wage reviews – We conduct routine pay assessments to ensure your compensation stays fair and competitive
At Muskoka Lumber people are confident in the quality ingrained in everything we do, and our commitment to this standard is reflected by the fairness and integrity of our hiring process. As an Equal Opportunity Employer, a member of our team personally reviews every application - with minimal AI input - to ensure a transparent and thoughtful selection process. We welcome individuals from diverse backgrounds and provide accommodations upon request to support an inclusive recruitment process. For assistance, contact careers@muskokalumber.ca or 705-380-3791. This job posting will be retained for three years per Ontario employment regulations.
7:30am - 5:00pm Monday to Friday, occasional overtime, or evenings/weekends, as required.
45 hours per week.
Scan to Apply
Job Location
Job Location
This job is located in the Port Carling, Ontario, P0B 1J0, Canada region.