Community Events Coordinator at Alamo Trust, Inc – SAN ANTONIO, Texas

The Community Events Coordinator (the Coordinator) is responsible for planning, marketing, executing, and managing non-revenue generating events at the Alamo. This includes Alamo events such as Stars & Stripes Salute, Military Appreciation Day, and Commemoration of the Battle of the Alamo, as well as ceremonies, programs, and celebrations in coordination with community partners.

Promotes the Alamo as a leading venue for community events, performances, and ceremonies

Assumes responsibility for maintaining effective relationships with community and legacy partners, and external stakeholders, vendors, and consultants

Receives and evaluates public performance requests from individuals, organizations and other groups Works closely with fellow staff to develop programming for Alamo events

Represents the Alamo with a high level of partner relations and support Maintains the community event annual calendar and develops plan for year over year development

Evaluates past events and identifies ways to improve

Demonstrates strong strategic thinking skills for current and future events, including new ideas and expansion of partnerships

Ensures that key personnel in the organization maintain awareness of community events, working with all departmental leadership

Schedules and coordinates use of specific spaces/venues for any onsite community events, ensuring events meet established standards, including security, event set-up/take-down, coordination with maintenance, and any other event needs

Provides guidance and vision recommendations for partners in a consultative manner regarding best practices, set-up, and trends

Promotes the Alamo as a leading venue for community events, performances, and ceremonies

Assumes responsibility for maintaining effective relationships with community and legacy partners, and external stakeholders, vendors, and consultants

Receives and evaluates public performance requests from individuals, organizations and other groups

Works closely with fellow staff to develop programming for Alamo events

Represents the Alamo with a high level of partner relations and support

Maintains the community event annual calendar and develops plan for year over year development

Evaluates past events and identifies ways to improve

Demonstrates strong strategic thinking skills for current and future events, including new ideas and expansion of partnerships

Ensures that key personnel in the organization maintain awareness of community events, working with all departmental leadership

Schedules and coordinates use of specific spaces/venues for any onsite community events, ensuring events meet established standards, including security, event set-up/take-down, coordination with maintenance, and any other event needs

Provides guidance and vision recommendations for partners in a consultative manner regarding best practices, set-up, and trends

Schedules and hosts preparatory site visits with partners and vendors

Generates appropriate contracts, secures required documents and ensures that vendors provide required evidence of insurance, as needed

On site point of contact during all community events

Oversees events setup and tear down

Maintains systematic information-sharing with key stakeholders on event requests and logistical coordination

Maintains master community events calendar

Provides additional project management and support, as directed

Bachelors Degree preferred, or commensurate experience in event management, sales and marketing, or related professional area

Exceptional customer service skills

Excellent writing, communication, interpersonal, and problem-solving skills

Proficiency in Word, Excel, PowerPoint, and Outlook

Ideal candidate will be a proactive self-starter who excels at working in a dynamic and changing environment with a passion for customer service

Ability to manage and/or contribute to a high volume and wide range of projects at any given time

Exceptional organizational skills and attention to detail

Excellent skills at creating thoughtful and analytical presentations

Demonstrated ability to manage the everyday details of a project while focusing on the highest quality result

Demonstrated excellence at quantitative analysis to create insight and support results

Ability to see the big picture and propose creative solutions

Ability to multi-task, work well in a high-profile environment, and remain calm under pressure

Strong team-orientation and professional, positive attitude

Outstanding academic and demonstrated professional performance