Administrative Assistant at Princeton Tool South – Tampa, Florida

Princeton Precision Group: Always Advancing. Each business unit under the PPG portfolio has been deliberately selected for their ability to support their customers, lead their industry, and provide high quality products. Your journey with us is more than just a job. It is an opportunity to support the manufacturing of critical hardware to key defense programs, supporting missions to space and providing access for global travel. Join us in the journey!

We are actively seeking an experienced Administrative Assistant to join and grow in the PPG organization. The Administrative Assistant provides day-to-day administrative and transactional support to the accounting function, with a focus on accounts payable, accounts receivable, and general bookkeeping activities. This role ensures accurate and timely processing of financial and operational data while supporting office administration. Success in this role is measured by accuracy, responsiveness, organization, and the ability to meet deadlines across multiple priorities.

Highlights and Benefits

• Quarterly profit-sharing bonus; eligible upon hire
• Paid time off
• 401(k) with company match
• Paid holidays
• Tuition / professional development reimbursement
• Health, dental, and vision insurance
• Optional HSA with company contribution
• Short-term disability, long term disability, and life insurance at no cost
• Limitless opportunity for advancement

• Enter payables into accounting system using 3-way matching (invoice, purchase order, receiving documentation)
• Review invoices for proper coding and pricing prior to entry
• Maintain vendor records and assist with discrepancy resolution
• Track outstanding payables and support vendor communications
• Prepare and distribute customer invoices following management verification
• Enter invoices into customer portals or external systems as required
• Apply customer payments (check, ACH, wire)
• Monitor aging reports and assist with collections follow-up
• Maintain accurate customer account records and assist with billing issue resolution
• Serve as front office contact (greeting visitors, answering door, managing incoming inquiries)
• Coordinate office supply ordering and general office organization
• Support site administrative tasks as needed
• Assist with daily shipment reconciliation for operations
• Support month-end close by preparing documentation and sending customer statements
• Assist with job tracking and data entry for operations and accounting
• Provide general administrative support to the accounting team

Knowledge, skills, and abilities

• Associate’s degree in accounting, Business Administration, or related field, preferred. Equivalent experience will be considered.
• 1–3 years of administrative, bookkeeping, AP, or AR experience preferred
• Basic understanding of accounting principles
• Strong attention to detail and organizational skills
• Ability and willingness to communicate professionally at all times
• Proficiency in Microsoft Excel, Outlook, and accounting/ERP systems
• Ability to manage multiple tasks and meet deadlines
• Experience in manufacturing or job-cost environments a plus, but not required
• Familiarity with purchase orders and inventory-related transactions
• Experience working with ERP/accounting systems
• Bilingual (English / Spanish) capabilities a plus, but not required

Princeton Precision Group abides by applicable export control laws including the International Traffic in Arms Regulations (ITAR) in accordance with the company's export control procedures. Most positions require access to ITAR/EAR-controlled information. As such, persons considered for this position must be either a U.S. Citizen, Permanent Resident (green card holder) or otherwise classifiable as a “U.S. Person” under relevant regulations.