Executive Assistant at Georgia Department of Community Health – Atlanta, Georgia

The Office of Human Resources & Support Services (HSS) is currently seeking qualified candidates for the position of Executive Assistant to the HR Director. This position is responsible for performing all HR-related duties on a professional level and provides administrative support for the Executive Director. This position carries out responsibilities in the following functional areas: HR Business Relations, HR Information Systems Support, HR Training & Performance, Strategic Workforce & Succession Planning, and Employee Services. This is not a hybrid eligible position and reports to the office daily under the direction of the Director of Human Resources & Support Services.

Manages the HR Front Desk, serving as the first point of contact for internal and external customers in person, via phone, or email.

Serve as the link between the office and employees by handling questions, interpreting and administering policies, and helping to resolve work-related questions or concerns.

Provides advice, assistance and follow-up on employment onboarding/offboarding, company policies, procedures and documentation.

Maintain human resources databases and employee records as required.

Work with the Executive Director and department managers to support successful operations of the office.

Develop job advertisements and post vacant positions.

Coordinate the development of interview panels.

Administer the screening process for all new hires to include gathering background paperwork, conducting pre-employment drug screens or disseminated offer letters as assigned.

Prepare new hire letters and packages.

Conduct new hire orientations.

Verify I-9’s are documented properly. Process E-Verify for each employee.

Performs administration of health plans including enrollments, change reporting, terminations, approving invoices for payment and communicating benefit information to employees.

Manages vendor relationships with the office to include handling financial invoices and conducting financial processes via internal systems, process, and procedure.

Answer employment verification requests in a timely manner.

Manage HRSS office inboxes to provide Tier 3 support for employees and managers.

Prepare employee separation notices and related documentation and conducts exit interviews.

Prepare monthly reports. Copy and distribute as required.

Participates in administrative staff meetings and attends other meetings and seminars. Types meeting minutes as assigned.

Schedules and organizes complex activities such as meetings, travel, conferences and department activities for the Executive Director and other department managers.

Answers phones for the office and the Executive Director. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.

Acts as liaison with other departments and outside agencies. Handles confidential and non-routine information.

Types and designs general correspondences, memos, charts, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of finalcopy.

Manage outgoing/incoming mail for the office and the Executive Director.

Use company intranet and email to communicate information to employees.

Performs other duties as assigned.

High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower-level Admin Assistant 2 (GST051) or position equivalent.

A Bachelor’s Degree in Business Administration, Public Administration, or Human Resources and three to five years’ human resource experience supporting an HR team or directly assisting HR leadership.

Preferred Skills/Qualifications:

Knowledge of Equal Employment Opportunity Laws, Fair Labor Standards Act, Civil Rights Act of 1964, ERISA and employment practices andprocedures.

Knowledge of Federal and State Labor laws, and Worker’s Compensation State Law.

Ability to make decisions, exhibit sound and accurate judgment and make timely decisions.

Excellent oral and written communication skills.

Strong computer skills.

Strong listening and interpersonal skills.

Strong organizational skills and ability to manage multiple priorities.

Excellent analytical abilities and demonstrated leadership skills.

Strong negotiation skills.

Ability to work with diverse populations.

Knowledge and experience with Peoplesoft HCM, Workday, & NEOGOV

ADDITIONAL INFORMATION:

EARN MORE THAN A SALARY! In addition to a competitive salary, the Georgia Department of Community Health offers a generous benefits package, which includes employee retirement plan; paid holidays annually; vacation and sick leave; health, dental, vision, legal, disability, accidental death and dismemberment, health, and childcare spending account.

THIS POSITION IS SUBJECT TO CLOSE AT ANY TIME ONCE A SATISFACTORY APPLICANT POOL HAS BEEN IDENTIFIED.

This position is unclassified, and employment is at-will.

Candidates for this position are subject to a background check.