Accounts Receivable Manager at ACR Electronics Inc – Fort Lauderdale, Florida

Job Summary for the AR Manager

An accounts receivable (AR) manager manages the company's incoming payments, credit management, and customer portfolio. Obtains revenue by processing invoices, resolving missed payments, updating financial records, and effectively supervising staff engaged in similar activities.

Supervisory Responsibilities for the AR Manager

• Managing the AR team by overseeing the day-to-day operations of the AR department, including billing, collections, and record-keeping
• Supervising staff - Interviewing, selecting, training, and appraising the performance of employees

Duties/Responsibilities for the AR Manager

• Setting policies - Creating, implementing, and maintaining policies, procedures, and controls for the AR department, including escalation procedures
• Monitoring collections - Reviewing collection reports daily to track the status of collections and balances outstanding. Monitoring overdue invoices, chasing them up, and escalating late payments to superiors if necessary.
• Reconciling accounts - Reconciling outstanding account balances and preparing periodic reports on accounts receivable, including intercompany receivables.
• Managing internal relationships - Working closely with sales and division heads to ensure collection guidelines are adhered to and issues are resolved quickly
• Managing external relationships – Negotiate payment terms and customer past dues and disputed amounts on behalf of ACR Electronics.
• Managing cash flow - Optimizing cash flow by minimizing outstanding debts and maximizing revenue
• Issuing credit notes and processing refunds
• Uploading bank files into the company’s accounting system
• Complete Proper Setup of New Customers
• Streamline processes to increase organizational efficiency
• Perform detailed oversight of Customer Aging reports, including Prepaid Customers, Traditional Customers, and online sales

• Handle month-end, quarter-end, and year-end financial closing activities in the ERP and for external and internal reporting
• Perform credit underwriting/evaluation to grant/review/revoke credit lines to customers

• Prepares journal entries for Controller approval

• Ensure maintenance of appropriate internal controls and financial procedures
• Monitor appropriate settlement of online sales transactions with merchant statements, performing on-time posting of cash and identifying fees/charges to be discounted from cash.
• Approve time off requests and time sheets weekly; run weekly payroll reports for recording into the general ledger
• Assisting with annual audit preparations.
• Interact with internal and external auditors in completing audits
• Develop KPIs for the department, to monitor progress toward meeting strategic goals

• Other duties and responsibilities as assigned by the supervisor or management

Note: This description is an outline of the major recurring responsibilities of the job. It is not intended to be all-inclusive of the work to be performed. Other related job objectives, special assignments, and less significant responsibilities typically performed by the incumbent are not included.

Required skills/abilities for the AR Manager

• Strong analytical and problem-solving skills
• Superb negotiation skills
• Detail Oriented
• Strong organizational, communication, and interpersonal skills with the ability to read, write, and speak fluent English
• Proficiency with standard accounting and administrative software, such as Excel and PowerPoint
• Excellent time and project management skills
• Ability to train, manage, coach, and mentor staff

Knowledge, Education, and Experience for the AR Manager

• A bachelor's degree in accounting, finance, or a related subject is required, CPA is a plus
• Five years of experience in accounts receivable, including supervisory roles
• Experience using accounting software and/or ERP systems