Financial Supervisor - Parks and Recreation at Frederick County Government – Frederick, Maryland

Exempt; Full-time; 40 hours per week; Monday – Friday; 7:30 a.m. – 4:30 p.m.; full-benefits

This professional and supervisory manages the financial operations for the Division of Parks and Recreation. This position implements process improvements and oversees asset administration for the Division and performs advanced financial management to maintain accurate financial records and confirm compliance requirements. Supervision is given to fiscal staff; supervision is received from the Division Director of Parks and Recreation.

NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions. For transfers and promotions, wage rates are calculated per County policy.



TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan
  • Vesting after 5 years of service
  • Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan.
• Coming soon-early 2025: Employee Health Center with no or low cost primary and urgent care

• Analyze financials of funds and grants; compile, review and analyze program obligations and expenditures; monitor financial performance and grant expenditures for the Division and multiple grants
• Manage the Parks operating, programing and CIP budgets and develops budgetary control; advises Parks staff of annual budget guidelines and special estimation considerations, and prepares the annual, CIP, and supplemental budget requests
• Supervise, direct and participate in the day-to-day fiscal management of the Division of Parks and Rescue; provide training and direction to staff
• Supervise, hire, train, evaluate, and guide assigned fiscal staff; insure proper accounting for financial transactions for all funds and assets
• Supervise the collection of all Asset Management resources and the inputting and administration of the assets; strategize with department to develop consistent asset management policies
• Oversee and facilitate meetings for development of CIP, operation and base budget requests; attend pre-bid, bid award, pre-construction and progress meetings for CIP projects
• Interpret and analyze data including performance measures and program data outcomes for program reporting requirements
• Create, compile, and utilize computerized spreadsheets and word processing software for various reports, tracking, and documenting fiscal matters
• Recommend and develop fiscal policies and procedures for the Division
• Prepare fiscal reports/billings for reimbursement in compliance with Federal and State guidelines
• Manage audit and compliance issues; assure that appropriate fiscal files are established and maintained
• Perform analytic review of spending and revenue of funds to identify potential trends and/or potential fiscal problems; notify senior management of any issues and make timely adjustments if needed
• Identify procurement specifications, secure contracts, justify purchasing decisions and working with the County procurement department through the procurement process
• Analyze data to determine predictive indicators, identifying trends, areas of strength, and opportunities for growth; integrate data from multiple sources and systems; gather statistics for comprehensive planning and evaluation
• Provide support services to Division and Department Directors in relation to data gathering, data entry and reporting, including assisting with the preparation and submission of quarterly state and year end reports
• Manage the Program Open Space State Grant Program for the County and municipalities, liaison with state officials on approvals and processes for grant
• Coordinate approvals, website, process development, funding and coordination of Parks and Recreation Commission Community grant program
• Work with and resolve fiscal issues to mesh State and Federal grant requirements with County accounting requirements
• Coordinate with Accounting, Procurement and Internal Audit departments on fiscal record-keeping
• Serve as a liaison between Parks and Recreation, Maryland State and Frederick County on fiscal issues and represent the Division of Parks and Recreation at meetings, workshops and other fiscal meetings, as needed
• Perform other related duties as required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Bachelor's degree in Financial Management, Accounting, Business Administration or a related field
• Minimum 3 years of work experience in a responsible accounting, budget or fiscal position
• Minimum 1 years work experience creating and maintain complex spreadsheets in MS Office Excel and financial analysis tool
• Minimum 1 year work experience supervising or directing the work of others
• Intermediate skill in MS Office suite
• NOTE: Additional years of closely related fiscal work experience may reduce the education requirements

KNOWLEDGE / SKILLS / ABILITIES:

• Extensive knowledge of accounting principles, laws, regulations
• Extensive knowledge of the principles of accounting, business administration and finance
• Extensive knowledge of the principles and objectives of budget preparation and management
• Extensive knowledge of budget preparation, government accounting and generally accounting principles
• Considerable computer-related skills including training or experience in Microsoft Office Suite
• Demonstrated ability to supervise, plan, and coordinate the work of others in a positive and motivational manner
• Demonstrated ability to develop financial policies and procedures
• Discretion and good judgment in dealing with financial matters and other confidential/sensitive information
• Ability to understand budget concepts; familiarity with basic financial reporting
• Strong and effective spoken and written (English) communication skills, including the ability to prepare and present clear, concise reports
• Strong mathematical and clerical skills including the ability to accurately compile and verify fiscal and statistical data, and to prepare and maintain files, records, forms, spreadsheets, etc.
• Ability to effectively organize work, determine priorities, work independently and complete assigned duties by the deadline with minimal supervision
• Ability to develop and maintain effective working relationships with state and local officials and representatives, co-workers, volunteer organizations, staff, and the general public
• Ability to work with sensitive information and maintain appropriate confidentiality

PREFERENCE MAY BE GIVEN FOR:

• Advanced degree in Accounting, Financial Management, Business Administration, or a related field
• Current CPA certification or similar certifications directly related to this position
• Experience with INFOR
• Grants work experience
• Procurement and contract administration work experience
• Related work experience working in local government setting
• Advanced skills in MS Office Excel

• Ability to provide own transportation as needed for meetings and other commitments
• Available for some varied work hours to accommodate meetings or other commitments
• Required to work 3 (evening and weekend) Division special events per year

KIND OF EXAMINATION (may include):

1. An evaluation of training and experience
2. Related office skills testing
3. One or more interviews