Parts Expeditor / Engineering Materials Coordinator in Houston, Texas at SCREAMING EAGLE TURBINES LLC

Position Summary

The Parts Expeditor is responsible for tracking and expediting parts and materials required for engineering, manufacturing, and maintenance operations. This position works closely with engineers, purchasing personnel, vendors, and suppliers to monitor order status, confirm delivery schedules, resolve discrepancies, and maintain accurate parts tracking spreadsheets.

Essential Job Responsibilities

Vendor and Supplier Coordination

• Communicate with vendors and suppliers regarding outstanding orders, parts availability, lead times, and delivery commitments.
• Expedite critical parts and follow up on delayed or backordered materials.
• Coordinate with the purchasing department regarding order status and supplier issues.
• Identify potential delivery delays and communicate concerns to engineering and operations.
• Follow through on outstanding vendor commitments until resolved.

Parts Tracking and Reporting

• Maintain and update Excel spreadsheets tracking parts, purchase orders, quantities, vendors, delivery dates, and order status.
• Provide engineers with accurate daily updates on outstanding and received parts.
• Identify critical shortages and prioritize follow-up based on project requirements.
• Document vendor communications, delivery changes, and outstanding action items.
• Ensure parts tracking records remain accurate and current.

Engineering and Technical Support

• Review basic blueprints, engineering drawings, parts lists, and specifications to identify required components.
• Develop a working understanding of part numbers, dimensions, materials, and tolerances.
• Coordinate with engineers to clarify technical requirements and discrepancies.
• Communicate drawing revisions or specification questions to the appropriate personnel.
• Refer technical changes, substitutions, and tolerance deviations to engineering for approval.

Daily Meetings and Communication

• Participate in daily engineering and production meetings.
• Provide status updates on critical parts, expected deliveries, and outstanding vendor issues.
• Document action items and follow up on assigned responsibilities.
• Coordinate priorities with engineering and operations to support project schedules.

Material Receiving Coordination

• Work with receiving personnel to confirm delivery of ordered parts.
• Assist with resolving shortages, incorrect shipments, or missing documentation.
• Update tracking spreadsheets when materials are received.
• Communicate outstanding discrepancies to engineering and purchasing.

Required Qualifications

• High school diploma or equivalent.
• Experience in industrial operations, materials coordination, logistics, or vendor communication preferred.
• Proficiency in Microsoft Excel and accurate data entry.
• Strong communication, organizational, and follow-up skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to read basic engineering drawings and understand measurements, dimensions, and tolerances, or willingness to learn.
• Ability to work effectively with engineers, suppliers, and operations personnel.

Preferred Experience

• Industrial manufacturing, machining, mechanical maintenance, or equipment-related experience.
• Familiarity with parts lists, purchase orders, and vendor delivery schedules.
• Experience maintaining inventory or parts tracking spreadsheets.
• Basic understanding of mechanical drawings and technical specifications.

Position Expectations

• Maintain accurate daily parts status records.
• Proactively follow up with suppliers rather than waiting for updates.
• Communicate material delays before they impact production.
• Provide dependable updates during daily engineering meetings.
• Maintain accountability for assigned follow-up items through resolution.

Purchasing Authority: This position does not independently approve purchases, issue purchase orders, or authorize changes to engineering specifications. Purchasing decisions remain with the designated purchasing department, and technical approvals remain with engineering.