Administrative Assistant -Temporary in Houston, Texas at Industrial Service Solutions, LLC

About Industrial Service Solutions (ISS):

Industrial Service Solutions (ISS) is a leading provider of industrial services, engineering, equipment solutions, and technical expertise supporting customers across a diverse range of industries. Serving markets throughout the United States, ISS partners with companies in oil and gas, power generation, manufacturing, chemical and petrochemical, and other industrial sectors.

Position Summary

Industrial Service Solutions is seeking a detail-oriented and organized Temporary HR Administrative Assistant to provide administrative support to the Human Resources department. This position will assist with daily HR operations, employee records, onboarding, document management, and general administrative tasks.

The ideal candidate will be comfortable supporting a multi-state, multi-location organization and managing administrative responsibilities across different locations in a fast-paced business environment.

This is a temporary position.

Location: In Person, Houston, TX 77024,

Work Schedule: Monday- Friday

Essential Duties and Responsibilities

• Perform daily administrative tasks to support the efficient operation of the Human Resources department.
• Monitor and maintain the HR department inbox, respond to general inquiries, and route requests to the appropriate HR representative.
• Coordinate new-hire onboarding activities, including preparing employment documents, tracking required paperwork, and following up on outstanding onboarding requirements.
• Collect, review, and organize new-hire documentation to ensure all required forms are completed and submitted timely.
• Enter and update employee information, personnel records, and employment data in Paylocity.
• Process routine employee status changes, job updates, terminations, and other HRIS transactions as directed by HR management.
• Respond to general payroll-related inquiries and refer questions to the appropriate Payroll or HR representative.
• Prepare employment verification letters, employee correspondence, and other HR-related documents.
• Maintain accurate, organized, and confidential employee personnel files and records.
• Respond to general employee questions regarding HR processes and procedures, escalating more complex matters as appropriate.
• Prepare and submit responses to unemployment claims using information provided by HR management.
• Organize and maintain compliance documentation, audit records, and other required employee information.
• Compile HR reports, update spreadsheets, and perform general administrative duties as assigned.
• Provide administrative support for HR projects and departmental initiatives.

Qualifications

• Required: Hands-on experience using Paylocity.
• Previous HR administrative or HR support experience.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office, including Outlook, Word, and Excel.
• Knowledge of onboarding, employee records, and HR processes.
• Strong written and verbal communication skills.
• Ability to handle confidential employee information professionally.
• Ability to multitask, prioritize responsibilities, and work in a fast-paced environment.
• Must be willing and able to work extended hours as needed, depending on business demands and operational priorities.

Work Environment

This is a temporary full-time, on-site position supporting the Human Resources department in our Houston office. Requires someone who is comfortable working closely with HR team members, collaborating with colleagues across departments, and communicating professionally with others throughout the workday. Flexibility to work extended hours may be required depending on business needs.

The ideal candidate is dependable, approachable, organized, and a team player who can work independently while contributing to a positive and professional office environment.