Coordinator, Live Events & Programming in Houston, Texas at Houston First

IN-PERSON - HOUSTON, TX.

Houston First recognizes and appreciates the importance of cultivating an environment that nurtures talent; that is equitable and values different perspectives and backgrounds; and, above all, is respectful to everyone.
Houston First is searching for a candidate with enthusiasm and passion for organizing memorable events at Downtown Houston venues. The role of Coordinator, Live Events and Programming involves managing live events and public programming to ensure the success of each event, guided by the Director of Live Events.

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

• Assists the Director Live Events with planning and executing Avenida, Theater District and other Houston First programmed events.
• Coordinates entertainment talent – scouts, books, contracts, invoices.
• Serves as onsite logistical point of contact, including but not limited to, stage management and vendor coordination during events.
• Serves as administrative support for the Department.
• Assist as needed with Marketing, PR, and social media – on-site photography, information for posts, and posting to social platforms in real-time.
• Participates in Lynn Wyatt Square for the Performing Arts programming team to further develop subsequent live events.
• Supervised event staff and contractors for the event.
• Ensures the event follows all building and City of Houston Fire Codes.
• Completes and closes all event paperwork and files.
• Ensures that all event information is accurate and up to date in the system.
• Assists the Live Events team with Ungerboeck and budgeting reports as needed.
• Other duties and special projects as requested by the leadership.

SUPERVISORY RESPONSIBILITIES

• Manage contractors during the event.

EDUCATION AND EXPERIENCE

• Bachelor’s Degree or professional designation through IAVM. (International Association of Venue Managers)
• 2-3 years’ experience as an Event Coordinator in a convention center, performing arts center, arena, hotel, or similar environment.

KNOWLEDGE, SKILLS, AND ABILITIES

• Computer literacy with knowledge of Microsoft Outlook, in particular, MS Word and Excel
• Ability to work independently and proactively on a variety of events and projects.
• Ability to manage changing program elements and prioritize effectively.
• Outstanding organizational skills, excellent judgment, and attention to detail
• Ability to work cooperatively (grace under pressure) with a variety of internal and external clients.