Lead, Executive Assistant to the CEO in United States at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Lead, Executive Assistant to the CEO based in the United States.

This role is a high-trust, high-ownership executive support position designed to ensure the CEO’s office operates with precision, efficiency, and strategic alignment. You will manage complex scheduling, travel coordination, and priority workflows while independently resolving logistical challenges and anticipating executive needs. The position extends beyond traditional administrative support, involving project ownership, board-level coordination, and cross-functional stakeholder engagement. You will play a key role in maintaining operational continuity across executive, board, and advisory functions. The environment is fast-paced, mission-driven, and highly collaborative, requiring exceptional judgment, discretion, and adaptability. This is a critical role for someone who thrives in managing complexity and enabling executive effectiveness at scale.

• Manage highly complex executive calendars and scheduling logistics, proactively resolving conflicts and optimizing the CEO’s time and priorities.
• Oversee end-to-end travel planning, itineraries, and logistics, adapting plans dynamically to changing executive needs.
• Develop, track, and maintain executive-level project plans using tools such as Asana to ensure alignment across priorities and deadlines.
• Draft, edit, and manage high-level communications, including executive correspondence and external-facing messaging across platforms.
• Manage expense reporting workflows, ensuring accuracy, compliance, and continuous process improvement in financial tracking.
• Coordinate board meeting logistics (virtual and in-person), including agendas, materials, minutes, and follow-up actions.
• Support board operations including onboarding, compliance tracking, demographic reporting, and annual documentation updates.
• Manage conflict-of-interest processes, ensuring timely collection, tracking, and data integrity for governance requirements.
• Support advisory council and learning tour logistics, resolving complex travel and stakeholder coordination challenges.
• Provide informal guidance to administrative peers and contribute to improving organizational processes and operational systems.

• 5+ years of experience in executive assistance, senior administrative support, or operational coordination roles.
• Proven ability to manage complex executive calendars, multi-location travel, and high-priority scheduling demands.
• Strong experience with project management tools (e.g., Asana) and structured workflow tracking.
• Excellent written and verbal communication skills, with the ability to represent executive-level messaging clearly and professionally.
• Experience coordinating board-level meetings, governance processes, or senior stakeholder engagements.
• Strong problem-solving skills with the ability to anticipate issues and independently resolve logistical challenges.
• High proficiency in managing multiple priorities in fast-paced, mission-driven environments.
• Demonstrated ability to adapt processes, tools, and systems to improve efficiency and execution.
• Exceptional discretion, judgment, and stakeholder management skills.

• Competitive annual salary of $85,500.
• Comprehensive benefits package including health coverage and retirement investment options.
• Generous paid time off and vacation policy.
• Opportunities for professional growth in a mission-driven organization focused on educational impact.
• Exposure to executive leadership, board governance, and cross-functional strategic initiatives.
• Flexible remote work environment within the contiguous United States, with up to 25% travel.