HR Advisor in London, England at CIBSE

About CIBSE

CIBSE (the Chartered Institution of Building Services Engineers) is the professional body that exists to advance and promote the art, science and practice of building services engineering, to invest in education and research, and to support our community of built environment professionals in their pursuit of excellence. We support building services engineers throughout their careers by setting standards, accrediting education and influencing industry and policy.

Working at CIBSE means being part of a collaborative organisation with a clear social purpose, where your work contributes to positive, real-world impact in a growing and evolving sector.

About the role

The HR Advisor will provide a responsive and professional HR service across the Institution, supporting managers and employees on day-to-day people matters and HR administration.

Reporting to the HR Business Partner, the postholder supports the smooth running of HR processes across the employee lifecycle, ensuring a positive employee experience and compliance with company policies and employment legislation.

What you will do

Employee Relations

• Provide first line HR advice and guidance to managers and employees on matters including absence, probation, performance, flexible working, disciplinary and grievance procedures.
• Support the HR Business Partner with employee relations casework, preparing documentation and coordinating meetings where required.
• Ensure HR cases are managed consistently in line with company policy and employment legislation.

HR Administration and Operations

• Support the employee lifecycle including onboarding, contractual changes, probation reviews and leaver processes.
• Prepare HR documentation including contract, letters, and policy related communications.
• Maintain accurate and up to date employee records on Rippling (HR system).
• Support payroll administration by providing monthly changes accurately and on time to the Finance Team.

Recruitment and Onboarding

• Advise managers on recruitment processes and ensure that recruitment is carried out in line with best practice.
• Carry out pre-employment checks including references and DBS checks where applicable.
• Assist with the onboarding process to ensure new starters have a positive experience.

Policy and Compliance

• Ensure HR processes and documentation remain compliant with employment legislation and internal policies.
• Support the maintenance and review of HR policies and procedures.
• Maintain confidentiality and handle sensitive information appropriately.

HR Support and Continuous Improvement

• Assist with HR projects and people initiatives as required.
• Support employee engagement and wellbeing activities.
• Identify opportunities to improve HR processes and administrative efficiency.

The above is not an exhaustive list of duties and you will be expected to perform other related tasks to meet the overall business objectives of the Institution.

What you will need to be successful

Essential

• Previous experience within an HR Coordinator, or HR Advisor role.
• Good understanding of UK employment law and HR best practice.
• Ability to manage confidential information professionally.
• Proficiency in Microsoft Office and HR systems.
• Strong administrative and organisational skills with good attention to detail.

Desirable

• CIPD Level 3 or Level 5 qualified or equivalent.

What CIBSE offers you

• A supportive and friendly working environment.
• Starting at 25 days Annual Leave increasing to 27 days with length of service, plus Bank Holidays.
• Contributory Pension Scheme.
• Family Friendly Leave.
• Three paid volunteering days per year.
• Annual Travel Season Ticket Loan.
• Cycle to Work Scheme.
• Life Assurance.
• Private Medical Insurance.
• Cash Plan – cash back for routine healthcare treatments.
• Health and Wellbeing benefits, including Mental Health support, and access to a 24/7 GP service.
• Shopping portal, rewards programme, and gym discounts.
• Referral Scheme.
• Hybrid Working where people are ‘in the office more days than they are not’.
• The chance to be part of an evolving, changing and exciting organisation that genuinely does change the world.

Application Process

To apply for this role, please include your CV and cover letter outlining how you feel you would be a great fit for the role.

We reserve the right to close this advert early if we receive sufficient applications. If you think you are a great fit for this role, please submit your application at the earliest opportunity.

The Institution is an equal opportunities employer. The post-holder will be expected to adhere to and support the Institution’s commitment to diversity, equality and inclusion.