Accounts Payable Manager in Richmond, Virginia at RCS MOVING LLC

Position Summary

The Accounts Payable (AP) Manager is responsible for overseeing all accounts payable functions across all RCS locations, supporting both commercial and residential operations. This role ensures accurate, and compliant processing of vendor invoices, expense reimbursements, and payments while maintaining strong internal controls and supporting financial accuracy.

The AP Manager plays a key role in cash management, vendor relationships, and audit readiness and works closely with Finance leadership and operational teams across the organization.

Reporting Structure

Reports To: CFO

Works Closely With: Finance Team, Operations Leadership, Warehouse Managers, Fleet & Compliance, and Vendors

Essential Duties & Responsibilities

Accounts Payable Management

• Oversee all accounts payable functions for commercial and residential operations across all RCS locations.

• Review, code, and approve vendor invoices for accuracy and proper authorization.

• Ensure timely processing of payments in accordance with vendor terms and internal policies.

• Manage weekly payment runs and cash disbursement schedules.

Vendor Management & Controls

• Maintain vendor records, W-9s, and payment information.

• Resolve vendor inquiries and discrepancies promptly.

• Ensure compliance with internal approval thresholds and documentation requirements.

Expense & Credit Card Oversight

• Review employee expense reports and credit card transactions.

• Ensure expenses are properly documented, coded, and approved.

• Support expense policy compliance and audits.

Reconciliations, Reporting & Audit Support

• Reconcile AP sub-ledgers and resolve discrepancies.

• Support month-end close related to accounts payable.

• Assist with audits, insurance requests, and financial reviews.

Process Improvement & Compliance

• Maintain and improve AP processes, controls, and documentation.

• Identify inefficiencies and recommend process improvements.

• Ensure compliance with company policies and financial controls.

Qualifications

Required Qualifications

• 1-3 years of accounts payable or accounting experience.

• Strong knowledge of AP processes and internal controls.

• Excellent organizational and attention to detail skills.

• Strong communication and problem-solving abilities.

Preferred Qualifications

• Experience in multi-location or service-based organizations.

• Familiarity with accounting software and ERP systems.

Work Environment & Expectations

• Office-based role with cross-functional collaboration.

• Fast-paced environment with strict deadlines.

• High level of accuracy, confidentiality, and accountability required.

Employment Classification

Full-Time, Salaried

At-Will Employment