Procurement Compliance Administrator in Houston, Texas at Gulf Coast Community Services Association Inc
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Job Description
POSITION SUMMARY
The Procurement & Compliance Administrator is responsible for administering the Agency’s procurement, contract support, inventory control, and record-related compliance activities. This role provides higher‑level coordination, oversight, and analysis to ensure procurement, inventory, and records management activities are compliant with federal, state, grant, and internal requirements; aligned with budgetary controls; and documented in accordance with records‑retention standards. The Procurement & Compliance Administrator serves as the subject‑matter resource in these areas.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Administer and oversee the full procurement lifecycle.
- Ensure procurement activities comply with federal, state, grant, and internal procurement standards.
- Provide support to the administration of contracts, agreements, licenses, permits etc., ensuring required approvals, renewals, amendments, and compliance documentation are maintained.
- Review and approve purchase requisitions and purchase orders prepared by the Procurement Specialist.
- Analyze price proposals, vendor quotes, cost reasonableness, and budget availability. Negotiate terms and conditions as required.
- Review procurement reports and spending trends to create forecasts for monitoring, planning, and budget development.
- Oversee all aspects of the inventory management processes and procedures.
- Provide guidance and training on procurement, inventory, and records management requirements.
- Take affirmative steps to ensure that small and historically under-utilized businesses are used when possible.
- Serve as the primary point of contact for vendor escalations, disputes, and performance issues.
- Ensure procurement, client, and contract files meet documentation, retention, and audit requirements.
- Coordinate retrieval and production of procurement, client, and inventory records for audits, monitoring reviews, or inquiries.
ESSENTIAL TRAITS/COMPENTENCIES:
Essential traits for this position are as follows:
- Strong analytical and problem‑solving skills
- Excellent written and verbal communication skills
- Ability to exercise sound, independent judgment and discretion
- Strong organizational and project‑management skills
- Ability to work independently and manage competing priorities
- High attention to detail with an ability to enforce policies consistently
DESCRIPTION OF WORK ENVIRONMENT
GCCSA’s work locations vary based on the duties and responsibilities of the GCCSA team members (e.g., office, workstation, classroom, food pantry, warehouse, training and/or counseling rooms). In general, the noise level is usually quiet to moderately noisy.
VITAL TRAITS- People-person
- Adaptable
- Self-starter
- Energetic
- Results-oriented
- Respectful
- Critical-Thinker
- Decisive
- Trustworthy
- Inclusive
- Servant-Leader
The following educational/experiential, licensing/certifications, communication, and physical demands outlined below must be evident and met satisfactorily:
- Education/Experience
Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain, or related field.
5–8 years of progressive responsibility in the following area(s) of procurement, inventory & records management, insurance policies administration, contract administration, internal controls and/or compliance experience.
Mathematical Skills
Basic math skills required.
Computer Skills
Intermediate proficiency in Microsoft Office applications and experience working in financial, procurement, inventory, records management, and or purchasing card systems.
- Physical Demands
- move about various locations to access office equipment.
- observe details at close range.
- move items weighing up to 30 pounds.
- travel to and from assigned work locations.
- lift items from the floor up to 30 pounds.
- reach overhead and to the floor; and
- wear personal protective equipment, when necessary.
- Travel Requirements
- Attend job-related activities such as meetings, training, workshops, etc., both in and out of the service areas;
- Have reliable transportation.
EQUAL OPPORTUNITY EMPLOYER STATEMENT
GCCSA is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. GCCSA makes hiring decisions based solely on qualifications, merit, and business needs at the time.
In addition, GCCSA retains the right to change or assign other duties to this position, as needed.
AMERICANS WITH DISABILITIES ACT STATEMENT
If requested, GCCSA will attempt to provide reasonable accommodation to enable employees with disabilities to perform essential functions of their job, absent undue hardship.