Deputy City Manager in San Luis, Arizona at City of San Luis

ABOUT THE POSITION
Under direction of the City Manager, directs, coordinates and evaluates the operations of City departments; acts in the absence of the City Manager; fosters cooperative relationships with civic and community groups, intergovernmental agencies and city staff; and performs other related duties as assigned.

As the Deputy City Manager, you will:

• Assist the City Manager in the overall administration and management of City operations, including assuming the duties and responsibilities of the City Manager as delegated or as necessary during the City Managers absence.
• Assist in developing, implementing, and evaluating City goals, objectives, strategic initiatives, policies, and administrative procedures to advance City Council priorities and ensure effective, efficient, and responsive municipal services.
• Coordinate and evaluate City activities across departments and with outside agencies and organizations; identify operational and administrative issues, develop recommendations, and facilitate interdepartmental collaboration to improve service delivery and achieve City objectives.
• Assist in developing, presenting, and administering the Citys annual operating budget, financial forecasts, and Capital Improvement Program; evaluate funding and resource requirements, monitor revenues and expenditures, and coordinate capital planning in alignment with City priorities and long-term needs.
• Provide staff support to the City Council through established administrative procedures, including preparing and presenting staff reports, policy recommendations, and official correspondence; assists the City Manager in communicating financial conditions, program progress, significant operational issues, and current and anticipated City needs.
• Assist with the recruitment, selection, training, supervision, and evaluation of assigned personnel; coordinate work activities and projects, evaluate operational performance and administrative procedures, and promote accountability, professional development, and organizational effectiveness.
• Oversee, as delegated, compliance with applicable City ordinances, policies, contractual obligations, franchise agreements, and regulations; coordinate with responsible departments to monitor performance and address operational, contractual, and compliance concerns.
• Establish and maintain effective working relationships with residents, businesses, community organizations, governmental agencies, and other stakeholders; address complex and sensitive inquiries and complaints and facilitates appropriate resolutions.
• Attend City Council meetings and other public meetings as directed; provide information and recommendations, support City boards, commissions, and committees as assigned, and represent the City Manager or the City in official capacities as authorized.
• Promote an ethical, collaborative, accountable, and service-oriented organizational culture that emphasizes innovation, fiscal responsibility, continuous improvement, and excellence in public service.
• Perform other related duties as assigned.

IDEAL CANDIDATE

Will possess knowledge of:

• Theory, principles, practices and techniques of public administration, including municipal budget, public agency financing, financial administration, program and policy formulation, purchasing and maintenance of public records.
• Applicable state and federal law and regulations governing the administration and operations of a municipal agency.
• City functions and associated management, financial and public policy issues
• Organization and functions of an elected City Council
• The Brown Act and other regulations governing the conduct of public meetings.
• Principles and practices of public personnel management and labor management relations
• The Citys personnel rules and policies
• Social, political and environmental issues influencing program development and administration.
• Principles and practices of effective management and supervision.

Will possess skills in:

• Executive leadership, strategic planning, organizational management, and coordination of complex municipal operations.
• Analyzing financial, administrative, operational, and policy information to support sound management decisions and recommendations.
• Developing, evaluating, and implementing administrative policies, procedures, management systems, and operational controls.
• Preparing and presenting executive reports, staff reports, policy recommendations, budget documents, and other written and oral communications.
• Managing competing priorities, complex projects, organizational resources, and time-sensitive assignments.
• Facilitating collaboration, resolving conflicts, negotiating solutions, and building productive relationships among departments and external stakeholders.
• Applying sound judgment, discretion, diplomacy, and problem-solving techniques when addressing sensitive administrative, political, employee, and community matters.
• Using appropriate technology, financial systems, data analysis tools, and office productivity applications to support municipal administration.

Will possess ability to:

• Plan, integrate and direct a broad range of complex City services and programs.
• Define complex public policy, management and operational issues, perform complex analysis and research, evaluate alternatives and develop sound conclusions and recommendations.
• Present proposals and recommendations clearly and logically in public meetings
• Understand, interpret, explain and apply City, state and federal laws and regulations governing the conduct of City operations; evaluate, develop and implement management systems, policies and controls
• Exercise sound, expert independent judgment within general policy guidelines
• Prepare clear, concise and comprehensive correspondence, reports and other written materials
• Establish and maintain effective working relationships with the city Council, all levels of City management, other governmental officials, community and civic organizations, employee organizations, employees, the media and the public.
• Exercise tact and diplomacy in dealing with highly sensitive political, public policy, community and employee issues and situations.

MINIMUM REQUIREMENTS

Education, Training, and Services:

• A Bachelors Degree in Public Administration, Business Administration, or a closely related field; AND
• Five (5) years of progressively responsible management experience including at least three (3) years in a senior management or executive leadership level capacity within municipal government or public administration.

Licenses and Certifications:
All required licenses and certifications must be valid and maintained throughout employment.

• A valid Arizona Drivers License at the time of appointment

Special Requirements:

• Must be able to work after outside of regular hours including evenings, weekend and holidays as needed.
• Must have the ability to pass an extensive background check.
• Residency in the United States and within 25 miles of the City of San Luis.

Desired/Preferred:

• Masters Degree in Public Administration, Business Administration or a related.
• Senior executive level experience in a Council-Manager form of local government.
• Bilingual in Spanish.
• San Luis residency.

SUPPLEMENTAL INFORMATION

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 25 pounds unaided. Employees must be physically capable of operating City vehicles, for job-related purposes, safely. Specific vision abilities required for this job include close vision and the ability to adjust focus.

Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied individuals.

Work Environment:
The employee works in an office environment where the noise level is usually quiet.

APPLICATION PROCESS:

To be considered, online applications MUST include all required documents listed under the Minimum Requirements section of the Job Posting. All documents should be uploaded as attachments .

Please note:

• The online application must be completed in full.
• Resumes will not be accepted in lieu of a completed application.
• Incomplete applications will not be considered.

The City of San Luis offers the following benefits to all full-time City employees:

MEDICAL/ DENTAL/ VISION INSURANCE - The City of San Luis is proud to provide medical, dental and vision insurance for it's employees which is administered by Personify. Dependent premiums are paid one month in advance and are pre-taxed. Additional information regarding medical, dental and vision benefits may be requested from the Human Resources Department.

ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are required to enroll in the Arizona State Retirement System.

• Employee Contribution - 11.86%
• Employer Contribution - 11.86%

ARIZONA STATE RETIREMENT SYSTEM (ASRS) - LONG TERM DISABILITY (LTD)

• Employee Contribution - .014%
• Employer Contribution - .014%

SOCIAL SECURITY AND MEDICARE-

1. Less than 6 years - 3.08 hrs.
2. 6 - 11 years - 4.62 hrs.
3. 11 years or more - 6.16 hrs.

Sick Leave - 3.69 hrs.

LIFE INSURANCE - The City provides eligible employees with a Life Insurance and Accidental Death and Dismemberment (AD&D) benefit. This plan is administered by Standard.

Basic Life Benefit - $50,000.00
AD&D Benefit - $50,000.00

DISABILITY INSURANCE - Disability insurance is available to all employees who work 30 or more hours per week.

Short-Term Disability - Coverage begins on the 15th day of injury or sickness.
Duration of Benefits - 180 days
Benefits Percentage- 66.67%
Waiting Period - 14 days
Maximum Weekly Benefit: $2,000.00

WORKER'S COMP - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of San Luis for all employees.