Cadet Shipping Coordinator - SUNY Maritime College in Bronx, New York at SUNY Maritime College

SUNY Maritime College

Location: Bronx, NY Category: Administrative & Professional Job Type: Full-time Posted On: Tue Sep 29 2026 Job Description:

A full-time Cadet Shipping Coordinator is needed to provide dedicated oversight of SUNY Maritime's Cadet Shipping/Cadet Observer program, including student preparation and placement, industry relationships, sea-service documentation, and coordination with commercial vessel operators while assisting license requirement.

The position would be housed within the USCG Licensing Office, reporting to the Director of MET, with Cadet Shipping as its primary portfolio while also supporting licensing and credentialing activities as needed. This integrated approach provides clear ownership of Cadet Shipping while adding capacity, cross-training, and continuity to the broader Licensing operation.

Primary Responsibilities

The Coordinator would manage the Cadet Shipping/Cadet Observer process from preparation through completion, with responsibilities including:

• Develop and maintain relationships with commercial shipping companies, vessel operators, labor organizations, government agencies, and other maritime partners to identify and expand cadet billets and observer opportunities.

• Coordinate available billets and match qualified deck and engine cadets with appropriate commercial vessels.

• Manage student applications, eligibility review, selection, placement, pre-departure requirements, and post-shipping documentation.

• Verify that cadets have appropriate MMCs, TWICs, medical certificates, passports, drug-testing documentations documentation, and other required credentials before assignment.

• Coordinate with Licensing, academic departments, and the Regiment of Cadets to verify student eligibility.

• Serve as a primary College contact for students and employers before and during commercial assignments, including coordination when safety, medical, conduct, travel, or placement issues arise.

• Track sea service and ensure that discharge certificates, sea-service letters, and other required documentation are obtained and incorporated into students' licensing records.

• Conduct pre-shipping orientation addressing safety, professional expectations, shipboard conduct, reporting requirements, and required documentation.

• Maintain accurate records of employers, vessels, assignments, sea days, student completion, and available billets.

• Develop sustained industry relationships that strengthen both cadet opportunities and pathways to employment following graduation.

Integration with Licensing and Credentialing

The position would be a member of the USCG Licensing Office, rather than an independent Cadet Shipping operation. During periods when Cadet Shipping activity is less intensive, the Coordinator would provide additional capacity for licensing and credentialing functions, including:

• Assisting students with MMC applications and renewals and associated USCG documentation.

• Reviewing licensing and credentialing records for completeness.

• Tracking MMC, medical certificate, TWIC, and related credential requirements.

• Maintaining and verifying student sea-service records.

• Assisting with STCW, drug-testing, and sea-service documentation.

• Advising students regarding credential deficiencies and licensing requirements.

• Supporting preparation and review of student licensing files and other Licensing Office priorities.

The arrangement would work in both directions. Existing Licensing staff could assist with credential verification and documentation during periods of intensive Cadet Shipping activity, while the Coordinator could support broader licensing operations during other periods.

This cross-training is particularly important in an office responsible for highly specialized federal requirements. It reduces reliance upon individual employees, increases continuity when staff are unavailable, and provides greater capacity during periods of high student demand.

Institutional Impact

Cadet Shipping is more than a mechanism for accumulating sea days. Commercial assignments expose students to actual industry operations, different vessel types, employers, operating environments, and professional expectations. They also provide direct connections between students and potential employers and are an important complement to the experience students receive aboard the training ship.

The position therefore supports several institutional priorities simultaneously:

Licensing and graduation. Failure to obtain or properly document required sea service or maintain required credentials can delay licensing and potentially graduation.

Student safety and oversight. Cadets may spend extended periods aboard vessels operating nationally or internationally. The College requires a clearly identified professional responsible for knowing where students are placed, maintaining employer relationships, and responding when problems occur.

Regulatory compliance. USCG credentialing is documentation-intensive. Errors involving sea service, medical documentation, MMCs, STCW requirements, or license applications can have significant consequences for students.

Industry relationships and employment. A dedicated coordinator can develop additional commercial billets and strengthen relationships with maritime employers. Cadet assignments also frequently serve as an introduction between students and companies that may ultimately employ them.

Licensing Office capacity. Because the position is integrated into Licensing, the investment adds professional capacity beyond Cadet Shipping alone and creates needed cross-training and redundancy within a highly specialized operation.

Job Requirements:

Required Qualifications:

• Bachelor's degree

• Experience working with college-aged students in a professional capacity

• Practical Industry experience

• Excellent oral, written and presentation skills

• Collaborative, self-directed, outcome-oriented, detail-oriented and ability to work well under time constraints

• Proficiency with Microsoft Office suite

• Possession of a valid Driver's License. Must have a motor vehicle record which is free from major violations or a pattern of repeat violation

• Possession or ability to obtain within three months of hire a Transportation Worker's Identification Card (TWIC)

• Ability to travel (occasionally overnight) to engage in networking events with industry and alumni Some evening and weekend work required

Preferred Qualifications:

• Maritime Academy graduate from a license option program

• Crewing, dispatching experience

• Working knowledge of Regiment of Cadets

Additional Information:

Classification/Salary Range: The Cadet Shipping Coordinator is a UUP position. The anticipated salary range for the position is $65,000 to $70,000.00 annually, with an outstanding benefits package. For more information, please see the UUP Benefits Summary. Review of applications to commence immediately and conclude when the position is filled.

Special Notes: This is a full-time calendar year appointment UUP Position. Fair Labor Standard Acts (FLSA) Exempt position, not eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously.

Budget Title: Staff Associate
Local Title: Cadet Shipping Coordinator
Line #: 00249

SUNY Maritime College is an Equal Opportunity/Veterans/Disabled/Affirmative Action employer, committed to recruiting, supporting and fostering a diverse community of outstanding faculty, staff and students. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For our full non-discrimination statement, see: http://www.sunymaritime.edu/affirmative-action.

SUNY Maritime College is committed to maintaining a safe environment for its students, faculty, staff, volunteers and the general public that use our facilities. Therefore, in order to ensure the hiring of employees of the highest integrity and to maintain a safe campus community, SUNY Maritime College will conduct pre-employment background investigations on all individuals for whom employment is to be offered.

In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (718) 409-7305. It can also be viewed online by selecting University Police > Safety Information > Clery Safety Report (Annual Security & File Safety).