Administrative Assistant in Marlborough, Massachusetts at One Energy

Job Description:

We are seeking a reliable and organized Administrative Assistant to support the day-to-day operations of our office. This position will provide general administrative support to multiple departments, assist with office organization and recordkeeping, and help ensure daily office activities run efficiently.

Responsibilities:

Administrative Support:

• Perform receptionist duties, including answering and directing calls and assisting visitors.
• Provide general administrative and office support to multiple departments.
• Assist with scheduling meetings and coordinating internal communications.
• Prepare, organize, and maintain routine documents and records.
• Assist with data entry and other administrative projects as needed.

Office Operations:

• Maintain organized electronic and physical filing systems.
• Monitor office supplies and coordinate ordering when needed.
• Assist with incoming and outgoing mail, correspondence, and document distribution.
• Help maintain an organized and professional office environment.
• Support day-to-day operational needs and special projects as assigned.

Qualifications:

• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Professional communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.
• Dependable, proactive, and willing to assist where needed.
• Previous administrative or office experience preferred.
• Ability to handle business information with professionalism and discretion.

Physical Requirements:

• Prolonged periods of sitting and working at a computer.
• Ability to perform general office duties, including filing and retrieving documents.
• Ability to lift and carry office supplies and materials up to 20 pounds.