Grants & Compliance Manager in Anza, California at Cahuilla Band Of Indians

Status: Exempt | Salary | Full-time

Location: Hybrid | Fully- Remote | In person based on experience Office Address: 52701 Hwy 371 Anza, CA 92539

Reports to: Finance Director

SUMMARY

The Grants and Compliance Manager manages the pre and post award processes for government grants and oversees contracts, including grant submission and administration policies, systems, and documentation to ensure compliance, develop and procure contracts with consultants, incorporate best practices, and ensure excellent controls. This position will primarily focus on state, federal grants, and contracts related to tribal priorities. The position works closely with finance, administration, and program department staff to ensure accurate, timely, efficient, and transparent processes are in place for a grant’s life cycle.

Essential Duties and Responsibilities:

Grant Lifecycle Management:

• Actively collaborates with the leadership team, as well as administration and finance to lead the development and submission of grant proposals.
• Manage the full lifecycle of federal and state grants, ensuring compliance with all funding requirements.
• Oversee the submission of grant applications and progress reports, ensuring timely and accurate documentation.
• Monitor and track grant deliverables, timelines, budgets, and reporting obligations.
• Coordinate with Finance to ensure proper coding, budgeting, and reconciliation of grant expenditures.

Grant Administration & Coordination:

• Maintain grant documentation and audit-ready records in accordance with policy.
• Communicate grant requirements and timelines to internal departments.
• Coordinate procurement processes, including RFPs, contractor selection, and contract management.
• Provides report templates to program staff and directors 30 days prior to deadlines as they arise. Must be proactive in their preparation.
• Monitor project progress resolve issues that may impact timelines or budgets.
• Ensures the successful management of related contracts and contractors in consultation with the Finance Director, Dept. Directors, and the Tribal Administrator.
• Manages accounts and login credentials for government online portals/systems and ensures they are regularly updated and documented.

Budget Oversight & Tracking:

• Assist in preparing grant budgets and monitoring expenditures for compliance.
• Review and verify invoices and financial documents related to grant activities.
• Foster a culture of collaboration, accountability, and excellence within the team.

Documentation & Reporting:

• Create project reports, analyzing performance metrics, and recommending improvements.
• Ensure all project documentation is organized and easily accessible.
• Prepares monthly/quarterly status reports for grant writing activity for the administration and leadership team

Problem-Solving & Risk Management:

• Identify potential project risks and develop contingency plans to address them.
• Resolve conflicts and challenges promptly to avoid project delays or budget overruns.
• Continuously evaluate processes and recommend improvements for efficiency and effectiveness.

Continuous Improvement:

• Stay informed of industry’s best practices and innovations in grant management.
• Attend relevant workshops, webinars, and conferences to enhance skills and knowledge.
• Introduce process improvements and new technologies to enhance project outcomes.
• Performs other duties as assigned within the scope of the position and program description, as well as those reflective of their experience, education, and ability.

MINIMUM QUALIFICATIONS:

Required Knowledge:

• Advanced understanding of grants management principles and methodologies.
• In-depth knowledge of federal and state grant application processes and compliance requirements.
• Comprehensive understanding of budgeting, financial forecasting, and cost management.
• Familiarity with tribal governance and cultural practices.
• Proficiency in regulatory compliance, contract management, and quality assurance.

Required Skills:

• Communication skills by conveying timely and excellent verbal and written skills.
• Computer skills: proficient with Microsoft MS Office programs (Outlook,
• Word, Access, Excel, PowerPoint, SharePoint, OneDrive, etc.) and other grant management software.
• Organizational skills must effectively manage time management to prioritize assignments,lead, motivate, plan, and handle multiple tasks with attention to detail and problem-solvingskills.
• Interpersonal skills include building rapport, establishing relationships, engaging, and efficiently partnering with people across all levels of the organization and membership.
• Analytical and problem-solving skills must be naturally curious and action-oriented individuals, able to conduct complex relationships and analyze incidents to ascertain the root causes with a proactive response.

Education & Experience:

• Education Required: Bachelor’s degree in Public Administration, Project Management, or a related field.
• Work Experience: Minimum of 5 years of experience in project or grant management.
• Demonstrate experience managing grants (BIA, HUD, EPA, DOT, DOE, USDA)
• Cahuilla/Federally Recognized Native American preferences apply.
• Must possess and maintain state Driver’s License.

BACKGROUND CLEARANCE REQUIREMENTS:

• Successfully pass background investigation
• Clearance Eligibility under Cahuilla Vehicle Insurance.
• Pre-employment Drug Screening.

PHYSICAL REQUIREMENTS/WORKING ENVIRONMENT/SCHEDULE

Physical Requirements:

• Work schedule is 40 hours per week. This is a full-time position (Monday thru Friday). Weekends as needed.
• Prolonged periods of sitting, standing, and occasional lifting of up to 30 pounds.
• Ability to conduct site visits, requiring walking on uneven terrain and exposure to outdoor elements.
• Visual and auditory ability to operate equipment, review plans, and participate in meetings.

Working Environment:

• Office Setting: The primary workspace will be in an office environment equipped with computers, phones, and other essential office equipment.
• Site Visits: Depending on project demands, the grant and compliance manager might need to visit various project sites, exposing them to diverse environments such as outdoor locations and construction sites.
• Meeting Rooms: Meetings may be held in various settings, including conference rooms, on-site trailers, or virtual platforms.
• Noise Levels: While the office environment is generally quiet, site visits may expose the grant and compliance manager to elevated noise levels.
• Flexible Hours: The role may occasionally demand working hours outside the standard timeframe to meet project needs or synchronize with stakeholders in different time zones.
• Dress Code: Business casual attire is expected in the office. However, site visits may require appropriate safety gear such as hard hats, safety vests, or protective footwear.

Disclaimers: Cahuilla Band of Indians (CBOI) Preference in employment recognizes preference to qualified enrolled Cahuilla members, Cahuilla Spouses, CBOI employees and other qualified federally recognized Native American Indian, Alaska Native, and First Nation upon providing proof of qualifying preference in employment, as allowed by Federal law. Cahuilla Band of Indians employment policy all positions is at-will, which means that employment maybe terminated at any time by the employer or employee without cause or notice.

Cahuilla Band of Indians (CBOI) strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, religion, sex, sexual orientation, gender identity, marital status, national origin, age, mental or physical disability, veteran status, or any other non-job- related factor. This position will be for the Cahuilla Tribal Administration and will be serving to the Cahuilla community.