Purchasing Manager in Miami, Florida at G Employment Services Inc
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Job Description
Job Title: Purchasing Manager
Department: Purchasing
Reports To: General Manager & Controller
FLSA Status: Exempt
SUMMARY:
The Purchasing Manager is responsible for overseeing procurement, receiving, storage, inventory control, and distribution of goods and supplies required for the successful operation of a condo hotel property. This includes supporting hotel operations, including four food and beverage outlets, residential packages, and other operating departments as applicable.
In a condo-hotel environment, this role must maintain strong coordination across multiple areas of the property, where purchasing needs may vary between transient hotel operations, residential components, shared areas, and outlet operations. The Purchasing Manager is responsible for ensuring that materials, products, and operating supplies are properly sourced, controlled, received, stored, and transferred in accordance with company procedures, budget expectations, and service standards.
The Purchasing Manager is also responsible for supervising the receiving function, including the direct management of Receivers, to ensure deliveries are properly verified, documented, and processed in a timely and controlled manner.
ESSENTIAL FUNCTIONS:
- Review and oversee the daily purchasing activities, including ordering, receiving, and inventory coordination.
- Lead, mentor, and manage the receiving team to achieve departmental objectives.
- Negotiate pricing, terms, and contracts with suppliers within established guidelines.
- Analyze market trends to inform purchasing decisions and mitigate risks.
- Monitor inventory levels and coordinate with departments to ensure adequate stock and minimize waste.
- Ensure accuracy of purchase orders, invoices, and deliveries.
- Collaborate with internal departments to align purchasing needs with operational requirements.
- Track and report on purchasing metrics, providing insights to senior management.
- Support process improvements to enhance efficiency and cost savings.
- Ensure compliance with relevant laws, regulations, and company policies.
- Ensure transfers between outlets, departments, and storage locations are properly controlled, documented, and recorded.
- Monitor unusual transfer activity, repeated shortages, and inconsistent usage patterns.
- Strengthen purchasing and inventory controls by ensuring supporting documentation is accurate, complete, and timely.
- Coordinate with Accounting and operational leaders to support inventory accuracy, cost allocation, and month-end review.
- Perform other duties as requested by management.
QUALIFICATIONS:
- Bachelor’s degree in business administration, Supply Chain Management, or a related field.
- Minimum of 2 to 5 years of experience in purchasing, procurement, inventory control, or receiving within hospitality operations.
- Prior supervisory or team lead experience preferred.
- Strong organizational, analytical, and problem-solving skillsProficiency in procurement software and Microsoft Office Suite.
- Knowledge of inventory management, vendor relations, and cost control practices.
- Ability to work in a fast-paced, multi-department operational environment
- Experience with Craftable and Toast a plus.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
- Exerting up to 50 pounds of force occasionally, and/or 10 pounds of force frequently or constantly to lift, balance, carry, push, pull, bend or otherwise move objects.
- Ability to be mobile for a minimum of 6 hours.
- Ability to move throughout the property, including storage and receiving areas
- Ability to lift and move boxes, products, and supplies as needed within reasonable job expectations.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment may range from moderate to loud.
The above description describes the primary duties and qualifications for this position. The company reserves the right to modify, add, or remove duties and other duties as necessary.
The position is an at-will position and subject to termination with or without cause or notice.