Where is this Programming Coordinator - Fitness & Recreation job located?

Villanova, Pennsylvania, 19085, United States

What type of employment is offered for this Programming Coordinator - Fitness & Recreation role?

Full-time or part-time position

What is the expected salary for this Programming Coordinator - Fitness & Recreation job?

$47,500 – $56,900 Yearly Salary

How can I apply for the Programming Coordinator - Fitness & Recreation position at Villanova University?

You can apply directly through the application link provided.

Programming Coordinator - Fitness & Recreation at Villanova University | Jobs and Employment

Villanova University
Programming Coordinator - Fitness & Recreation

Posting Details

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Posting Details (Default Section)

Posting Number:	20260026S
Position Title:	Programming Coordinator - Fitness & Recreation
Position Type:	Staff
Location:	Villanova, PA
Recruitment Type:	Internal/External Applicants
Work Schedule:	full-time/12-months
Avg Hours Week
Department:	775-Athl - Intramurals
Position Summary:	*Why work at Villanova?* Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others. Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum. Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more. The Programming Coordinator – Fitness and Recreation collaborates with Athletics colleagues and campus partners to deliver high-quality personal training, group fitness, and recreation programming that serves a diverse University community. The Coordinator supports the day-to-day coordination, staffing, and delivery of fitness and recreation programs at the Dixon Center and across University facilities, including expanded offerings on the Cabrini Campus. Villanova’s fitness programming includes 40+ weekly group fitness classes and a personal training service model supported by professional staff and part-time instructors. The Coordinator works closely with the Office of Health Promotion, the Office of Student Involvement, and Human Resources to assist with campus-wide fitness and wellness initiatives, while also representing the department at key community engagement events such as Orientation, Student Activities Fairs, and wellness-focused campus programs. This role ensures programs are well-organized, safe, welcoming, and aligned with departmental standards while fostering community engagement and supporting facility-based operations. Titles of Positions Supervised • Personal Trainers • Group Fitness Instructors Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been, and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/ Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities:	Fitness and Recreational Program Coordination • Coordinate and implement personal training and group fitness programs in alignment with departmental goals. • Develop semester‑based group fitness class schedules (40+ classes per week). • Conduct intake meetings and registration processes for new personal training clients. • Manage program enrollment, participation tracking, and registration using recreation management software. • Support the ongoing evaluation and enhancement of fitness programming, including class audits, feedback review, and community input. • Assist with the development and implementation of fitness and recreation programming on the Cabrini Campus. Community Engagement & Partnerships • Collaborate with campus partners—including Health Promotion, OSI, Human Resources, and Athletics—to support coordinated wellness and fitness initiatives. • Assist with outreach, event representation, and promotional activities for department programs. • Participate in campus events such as Orientation, Student Activities Fairs, Parents Resource Fairs, and RA Resource Fairs. • Support communication and marketing efforts that increase community awareness and participation. Financial & Program Performance Support • Track participation, enrollment, and program usage to support financial and operational planning. • Assist with collecting survey data, preparing reports, and documenting program performance. • Provide data-informed recommendations that support program improvement and sustainability. Personnel Coordination • Support the recruitment, scheduling, training, and coordination of 5+ Personal Trainers and 20+ Group Fitness Instructors across Villanova and Cabrini. • Assist with payroll processing and timekeeping accuracy. • Provide coaching and mentorship to staff to ensure service quality, safety, and professional conduct. •Conduct regular class audits and provide feedback to instructors. Operational Support • Provide on‑site coordination for fitness programming, special events, and facility rentals. • Coordinate facility usage and staffing coverage as needed. • Report custodial, maintenance, or safety issues to appropriate personnel. • Enforce University and departmental policies and procedures.
Minimum Qualifications:	Formal Education • Bachelor’s Degree required, preferably in Recreation Management, Sports Management, or a related field. • Certification in First Aid, CPR, and AED required (or obtained within a specified period after hire). Work Experience • 0–2 years of experience in fitness programming, campus recreation, athletics, wellness, or a related field. • Relevant student employment, internships, or graduate assistantships may count toward experience. • Experience working in a customer-facing, student-facing, or community-based fitness or recreation environment. Work Skills (e.g., written and verbal communication skills) • Strong organizational, interpersonal, and communication skills. • Ability to manage multiple priorities, maintain attention to detail, and work effectively with diverse groups. • Ability to collaborate with others and coordinate work across teams. Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area) • Demonstrated interest in fitness and recreation as part of wellness, belonging, and student success. • Basic knowledge of risk management principles in fitness and recreation environments. Equipment Knowledge • Proficiency with Microsoft Office and other standard computer applications. • Familiarity with a variety of fitness and recreation equipment. Other: • Morning, evening, and weekend hours required based on program schedules.
Preferred Qualifications:	Formal Education Higher Education preferred Work Experience 2+ years in fitness and recreation programming. 2+ years in personnel management. Experience coordinating or supporting fitness and recreation programs, preferably in a collegiate or campus recreation setting. Experience scheduling, supporting, or coordinating part-time, casual, or student fitness staff. Experience as a Personal Trainer, Group Fitness Instructor, or similar role.
Physical Requirements and/or Unusual Work Hours:	Working Conditions/Environment: (conditions, if known, which may impact the incumbent working in this position) Work performed in indoor fitness and recreation facilities such as studios, weight rooms, multipurpose spaces, and the Dixon Center. Occasional work in outdoor campus recreation spaces, which may involve exposure to varying temperatures, humidity, weather conditions, or noise levels. Ability to lift, move, and carry up to 45 lbs of fitness and recreation equipment Ability to walk, stand, and move throughout fitness facilities for extended periods. Ability to set up and break down fitness class equipment, event materials, or training spaces. Ability to perform routine physical tasks associated with class audits, equipment checks, and facility walkthroughs.
Special Message to Applicants:	This position will be available starting June 2026.
Posting Date:	02/10/2026
Closing Date (11:59pm ET):
Salary Posting Information:	This position falls within salaried grade 12 and the range for this position is $47,500-56,900. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity.
Salary Band:	12
Job Classification:	exempt

References Needed

References Needed

Minimum Number of References Needed	3
Maximum Number of References Needed	3

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you first hear of this employment opportunity?
- Indeed.com
- Higheredjobs.com
- LinkedIn
- Glassdoor
- Chronicle Vitae
- Academic Keys
- PA CareerLink/JobGateway
- Professional Affiliation/Trade Website
- Diversity Association/Publication Website
- Advertisement in Academic or Professional Publication
- Referred by a current employee
- Referred by a friend, family member, or former employee
- Heard about it at a conference or career fair
- Browsing the Villanova website
- Cabrini University employee
- Other
* If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.
(Open Ended Question)
* An individual associated with a prospective student-athlete is defined as:•Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and•Such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:•Basketball (men’s or women’s) prospective student-athletes (grades 9-12) or their parents, relatives or coaches? Y N
- Yes
- No
* An individual associated with a prospective student-athlete is defined as:•Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and•Such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:•Current VU basketball (men’s or women’s) student-athletes? Y N
- Yes
- No

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Programming Coordinator - Fitness & Recreation at Villanova University – Villanova, Pennsylvania

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