Area Office Manager at PT Partners - Peak Sport & Spine – St. Louis, Missouri

If you are you an experienced office manager with a passion for leadership and operational excellence? We are looking for an Area Office Manager to oversee front office operations at our local therapy clinic locations. In this role, you will lead non-clinical staff, ensure compliance with healthcare policies, support clinic operations, and help drive an exceptional patient experience.

This is an exciting opportunity for someone who thrives in a dynamic, multi-site environment and enjoys working collaboratively with clinical and administrative teams.

• Lead Front Office Operations across multiple clinic sites, ensuring all administrative processes run smoothly and efficiently.
  
• Supervise and support front office staff, including hiring, training, performance management, scheduling, and team development.
  
• Ensure consistent adherence to company policies, healthcare regulations, and insurance payer requirements.
  
• Oversee essential administrative tasks such as:
  
  • Patient scheduling, admissions, and collections
    
  • Insurance verifications and authorizations
    
  • Medical records management and compliance
    
  • Office supply management and inventory control
    
• Work closely with Facility Managers and Regional VP to monitor office performance, identify opportunities for improvement, and implement best practices.
  
• Cover front office operations as needed during vacations, leaves, or staffing shortages.
  
• Collaborate in the setup and launch of new clinic locations.
  
• Assist with non-clinical payroll and PTO management.
  

• Proven experience in medical office management, ideally in a multi-location or therapy/rehab clinic setting.
  
• Strong leadership and team-building skills with the ability to manage and motivate staff.
  
• Knowledge of healthcare front office procedures, medical billing, and insurance requirements.
  
• Excellent communication, organizational, and problem-solving abilities.
  
• High attention to detail and ability to multitask in a fast-paced environment.
  
• Familiarity with medical records regulations (HIPAA compliance).
  
• Comfortable using office and scheduling software; experience with EMR systems is a plus.
  

• Be part of a supportive leadership team and make a direct impact on patient care operations.
  
• Grow your career in a stable, mission-driven healthcare organization.
  
• Competitive compensation package and benefits.
  
• Opportunities for professional development and advancement.
  

If you're a proactive and detail-oriented leader ready to take the next step in your career, we’d love to hear from you!

Apply today with your resume

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• Minimum of 3 years healthcare experience preferred.
• Experience managing a team preferred.
• Computer experience required in windows, spreadsheets, and word processing
• Ability to sit for long periods and to perform desk and office activities.
• Ability to travel intermittently between clinic locations.