Office Manager in Clarksville, Tennessee at Mitchell Glass Company

Job Overview:

• Company: Mitchell Glass Company.

• Salary/Pay Rate: $50,000 to $65,000 per year plus Performance Bonuses.

• Location: Clarksville, TN (Onsite).

• Job/Employment Type: Full Time.

• Schedule: Monday - Friday, 7:00 AM 4:00 PM.

• Mandatory Licenses & Certifications: None Required.

The Opportunity: You will serve as the operational backbone of a fast-growing organization, reporting directly to ownership to lead administrative functions and project coordination. This role offers the autonomy to implement new systems and the opportunity to build a high-performing team in a digital-first environment.

How You Will Make an Impact:

• Supervise and lead a team of office administrators to execute daily operations, including front desk duties and customer relations.

• Coordinate the distribution of inbound leads to the estimating team while ensuring seamless collaboration between office and field departments.

• Oversee complex schedule management for project timelines, vendor procurement, and contract negotiations to maintain a steady workflow.

• Administer financial operations including bookkeeping, payroll processing, and AiA/project billing using QuickBooks and digital tools.

• Execute human resources functions by onboarding new talent and maintaining accurate personnel and project documentation.

• Develop and implement innovative workflows and digital filing systems to improve overall business efficiency and transparency.

• Represent the administrative department in weekly leadership meetings with ownership to align on company growth and goals.

Required Qualifications & Experience:

• Proven experience in office management specifically within a construction, glazing, or remodeling environment.

• Strong proficiency in QuickBooks, Excel, and Customer Relationship Management (CRM) software.

• Demonstrated experience with AiA/project billing and financial recordkeeping.

• Exceptional organizational skills for managing multi-line phone systems and digital project documentation.

Preferred Qualifications & Experience:

• Previous supervisory experience managing administrative staff or small teams.

• Advanced knowledge of human resources functions, including employee training and development.

• Experience in a "digital-first" office setting with an emphasis on online record keeping.

Compensation & Benefits:

• Competitive salary with performance-based bonuses.

• Comprehensive Health, Dental, and Vision Insurance.

• 401k and Profit Sharing opportunities.

• Paid Time Off including vacation and sick leave.

• Life and Disability Insurance options.

• Company-issued laptop and professional advancement opportunities.

About Us: Founded in 2015, Mitchell Glass Company is a trusted leader in the commercial and residential glazing industry, known for high-quality fabrication and specialty framing systems. We foster a family-oriented culture rooted in craftsmanship, innovation, and long-term career growth.

Mitchell Glass Company is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

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