HR Project Intern in Philadelphia, Pennsylvania at EASTERN STATE

Job Summary:

This position offers hands-on experience in the daily operations of a dynamic and inclusive HR department within a nonprofit historic site and event-driven environment. The intern will play a key role in supporting core transactional HR workflows, maintaining HRIS data integrity, and documenting routine operational processes. The HR Intern is responsible for supporting a wide range of HR functions, including recruitment, onboarding, and employee record keeping. This position offers hands-on experience in the daily operations of a dynamic and inclusive HR department within a nonprofit historic site and event-driven environment.

Duties & Responsibilities:

1. Employee Orientation, Onboarding & Experience

• Review and evaluate the existing new-hire orientation and onboarding experience to identify opportunities for improvement.
• Assist with redesigning the employee orientation program, including presentations, welcome materials, and employee resources.
• Develop standardized onboarding checklists and resources for new employees and hiring managers.
• Support the creation of structured onboarding experiences, including preboarding, first-day, first-week, and 30-, 60-, and 90-day milestones.
• Develop and administer onboarding feedback surveys to evaluate the new-hire experience.
• Research and recommend employee experience initiatives that support engagement, connection, and retention.
• Assist with improving offboarding materials, including exit surveys and separation checklists.

2. HR SharePoint Organization & Document Management

• Conduct an inventory of existing HR documents, forms, templates, and resources maintained in SharePoint.
• Assist with reorganizing HR SharePoint folders to improve document accessibility, consistency, and efficiency.
• Identify outdated, duplicate, or missing documents and flag them for HR review.
• Establish consistent file naming conventions and document organization practices.
• Create and maintain a centralized inventory of HR forms, templates, and resources.
• Assist with organizing employee-facing HR resources and internal departmental materials.
• Support document management improvements while maintaining confidentiality and appropriate access permissions.

3. Paylocity HRIS Audit & Administrative Support

• Assist with reviewing authorized employee information in Paylocity for accuracy and completeness.
• Identify missing or inconsistent employee information, including job titles, departments, reporting relationships, and employment classifications.
• Review onboarding task completion, employee document acknowledgments, and other assigned HRIS records.
• Develop and maintain audit tracking spreadsheets to document findings and recommended corrections.
• Assist with testing and evaluating employee self-service features and onboarding workflows.
• Support approved HRIS data cleanup initiatives under the supervision of the Director of Human Resources.
• Maintain confidentiality and comply with HR data security requirements.

Required Skills/Abilities:

• Currently pursuing an associate's, bachelor's, in Human Resources Management, Business Administration, Organizational Development, or a related field.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Excel, Word, PowerPoint, Outlook, and Teams.
• Familiarity with SharePoint and HR information systems preferred.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Strong research, analytical, and problem-solving abilities.
• Willingness to learn, take initiative, and contribute ideas to improve existing processes.
• Interest in human resources, employee experience, and organizational effectiveness.
• Interest in Human Resources
• Strong organizational skills and attention to detail
• Comfortable with digital tools like Google Workspace and Microsoft Office
• Excellent communication and interpersonal skills
• Ability to handle confidential information with discretion

Physical Requirements:

• Ability to sit for prolonged periods of time.??
• Ability to lift up to 10 pounds ??