Summer Student - HR Administrative Assistant in Fort McMurray, Alberta at FORT McMurray Airport Authority

About FMAA

Fort McMurray Airport Authority is more than planes and a runway, it is a major economic engine that strives to serve its community. We are driven by our values and motivated by our vision. We are a small team working hard to create the best possible customer experience for passengers and visitors alike.

If you are looking for an organization where you can grow and be empowered to reach your very best, we might be the place for you! This position gives those interested in aviation a close-up view of airport operations and can lead to more advanced roles in the industry.

The Role

This is a summer student opportunity designed for a post-secondary student pursuing a diploma or degree in human resources, business administration, or a related field. Under the supervision of the Manager, Human Resources, the Administrative Assistant with an HR focus will provide support in day-to-day HR administrative functions, including recruitment coordination, employee file management, onboarding assistance, and general HR office duties.

• Assist with scheduling interviews and communicating with job applicants.
• Help prepare onboarding packages and coordinate new hire orientation materials.
• Maintain and organize employee records, ensuring accuracy and confidentiality.
• Support the tracking and documentation of training, certifications, and performance reviews.
• Assist with the maintenance of HR systems and spreadsheets (e.g., employee lists, training trackers).

• Answer phones, respond to emails, and direct inquiries to appropriate team members.
• Prepare and edit internal communications, memos, and basic reports.
• Assist with scheduling meetings, booking rooms, and preparing meeting materials.
• Support the coordination of training sessions and workshops for staff.
• Provide general clerical support including photocopying, scanning, filing, and mailing.

• Teamwork – The ability to work co-operatively within a diverse team, work group and across FMAA to achieve both the goals of the team and the organization.
• Detail Oriented – The ability to proof, edit and review detailed print material to ensure error free document.
• Communication/Interpersonal – The ability to develop and maintain positive working relationships through resolving conflicts in a positive way, expressing oneself verbally and in writing in a clear and organized manner.
• Computer Skills – Ability to use various computer programs, software, and systems to complete work, tasks, and projects (email, internet, databases, word processing, publishing, website management etc.)
• Integrity – Acting with uncompromising ethics and honesty at all times and in all situations both professionally and personally, with an ability to handle confidential information with discretion.
• Prioritizing Skills – Work on several projects concurrently with excellent organizational and prioritizing skills.
• Problem Solving – The ability to analyze problems systematically, organize information and identify key factors and causes to generate solutions.
• Relationship Management – The ability to develop, maintain, and strengthen partnerships with others inside or outside of the organization who can provide information, assistance, and support.

• Ability to work additional hours (evenings and weekends)

• Enrolled in a post-secondary program in human resources, business, or a related field.
• Returning to studies in September.
• Previous experience in an administrative or office setting is an asset, but not required.