Project Administrator at C2AE – Syracuse, New York

Location: Syracuse, NY

Salary Range: $40,000 - 78,600 (depending on experience)

What does it take to be successful at C2AE as a Project Administrator?

• Organized and meticulous about details.
• Ability to be flexible with a variety of day-to-day tasks.
• Highly collaborative and team oriented.
• Someone who has the ability to influence and empower others to work towards a common goal.

The primary role of the Project Administrator is to provide administrative support for project managers and technical professionals on engineering and architecture projects.

Essential Skills & Abilities

• Ability to organize and triage priorities based the scope of work and project deadlines.
• Proficient in the use of Microsoft Office software and Microsoft Business Essentials communication tools.
• Ability to learn and navigate through numerous databases.
• Skilled in effective written and verbal communication.
• Ability to produce accurate detailed documents.
• Demonstrate experience in collaborating with others.
• Able to independently follow established administrative standards and procedures.
• Skilled in coordinating schedules and setting up meetings and appointments.
• Willingness to learn the process for Engineer Joint Contract Document Committee (EJCDC) and American Institute of Architect (AIA) contract documents.

Technical Administrative Support (65%)

• Assist Project Managers in the management of engineering and architecture projects, including but not limited to:
  • Preparing proposals
  • Managing EJCDC and AIA contract documents
  • Construction administration support
  • Facilitating project invoicing and collections
  • Closing out of projects
  • Management of project information in project management/accounting database (Deltek VantagePoint), including data entry and report generation.
  • Assist engineers and architects in the development of technical engineering studies and reports and specifications.

General Administrative Support (25%)

• Assists all other departments/disciplines as necessary to ensure the C2AE teams are supported effectively; this may include but not limited to:
  • Assist technical professionals in arranging subscriptions, conferences, and other professional development endeavors.
  • Complete special projects as assigned by Project Managers.
  • Participate in the reception of visitors during others’ breaks, lunches, and absences.
  • Scheduling of meetings and site visits for and by technical professionals.

Education/Experience Qualifications

• High School Diploma or equivalent required.
• 5+ years of experience in an administrative assistant role desired.
• Work experience in construction administration, consulting, or design firm preferred.
• Associate’s degree desired.