Administrative Assistant 2 (AA2) at State of Washington – Washington

Review of applications is ongoing. We reserve the right to make a hiring decision or close this recruitment at any time after 5/27/25. It is in your best interest to submit materials as soon as possible.

Want to join something GREAT and make a difference?
The Department of Natural Resources (DNR) has an exciting opportunity within our Washington State Fire Cache. The Administrative Assistant 2 (AA2) is the principal administrative support to the Fire Cache Manager. This position is responsible for coordinating administrative functions within the section and provides a high level of support to Fire Cache staff to ensure compliance with agency administrative requirements.
Responsibilities:

• Provides administrative support to Fire Cache Manager; coordinates office operations; keeps supervisor’s calendar; makes travel arrangements (for Fire Cache staff as needed); screens, prioritizes, and distributes office mail; transcribes minutes, screens calls, and visitors.
• Coordinates, organizes, and/or directs the incoming correspondence Fire Cache office; answers phone lines, and multiple other incoming fire calls, takes messages, greets customers; opens, sorts, and distributes incoming/outgoing mail and correspondence; completes filing tasks.
• Coordinates, organizes, and/or directs the operation of the Fire Cache fleet.
• Responsible for verifying vehicle logs for completeness and entering them into the database, setting appointments for equipment use. Help staff determine the correct equipment and make reservations. Keeps the calendar of fleet reservations, pick up, and drop off on the SharePoint page.
• Coordinates, organizes, and/or directs the operation of seasonal equipment rental activity within the Fire Cache. Ensures rental tracking slips, track receipt and returns of equipment to ensure files are updated to reflect date of receipt/date of return and ending mileage/hours.
• Maintains VISA log, collects all paperwork/receipts, reviews VISA bill for each card against log, verifies from invoice, and logs that all receipts are accounted for and attached, reconciliation to be sent to Fiscal Analyst for review/audit.
• Back up to the Fiscal Analyst for vendor invoicing & interagency billings, as needed.
• Maintain (Fire Cache Wildland PPE/Supply Website) by pulling and processing incoming orders, website maintenance, including product description and pricing audits match the system's sell price.
• Review Website orders for completeness, accuracy, and amount totals, preparing file folders for fulfillment, and ensuring copies of all required backup documentation are compiled in the packets to be submitted to warehouse staff.
• The position is responsible for a high volume of data entry. Attention to detail and the ability to proofread work as completed significantly reduces the margin for error and time required for corrections, therefore increasing productivity in the Fire Cache.
• Position provides superior customer service through accuracy, availability, partnership, and education, and is responsible for prioritizing multiple competing deadlines and must consistently and accurately document information or update records so that they reflect the most current information and form a complete and understandable account of changes, decisions, activity, and work performed.
• Serve as the Department of Natural Resources representative when interacting with customers, vendors, and other entities.

Required Qualifications:

• Two years of administrative, clerical, or office experience.
• Customer service experience.
• Experience working with/operating multiple phone lines.
• Experience with using computer programs such as Microsoft Outlook, Word, and Excel.
• Ability to demonstrate a high level of attention to detail.
• Possesses organizational, interpersonal, and time management skills.
• Excellent interpersonal communication skills.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

Special Requirements and Conditions of Employment:

• 85% Office Setting (Inside Desk), 15% Warehouse Setting (Indoor/Outdoor). Position requires occasional light lifting, bending, and standing.
• Some travel may be required to gather/deliver documentation or other items at the NRB and/or pick up orders from local vendors. Position may travel to provide equipment and supplies to active wildfires. The length of travel is dictated by incident conditions.

Desired Qualifications:

• Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• Ability to work both in a team setting and independently.
• Strong time management skills with the ability to plan, prioritize, and organize workload.
• High school graduation or GED.

Don’t let doubts stop you from applying for this position. If you have any questions about the required qualifications or how your experience relates to them, please contact us at DNRrecruiting@dnr.wa.gov. A note to potential candidates: Studies have shown that women, trans, non-binary, Black, Indigenous, and people of color (BIPOC) are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. We value diversity and inclusion in our organization, and we are looking for the best person for the job. Don’t hesitate to apply!
Application Requirements: Failure to provide the listed documents may result in disqualification. If you have questions or difficulty attaching these documents, please contact dnrrecruiting@dnr.wa.gov.

• Apply online at www.careers.wa.gov (Click on the APPLY button above).
• Letter of interest: describing your specific qualifications for the position and the position required, desired, and special requirements.
• Resume: that details your experience and qualifications.
• References: 3-5 professional references with current telephone numbers, to include your 2 most recent supervisors. You may attach a document, use the References text field in the online application, or include it with your resume.
• Important: Do not attach any documents that include photos or private information (Social Security number, year of birth, etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

Questions? Please contact Krise Ashley at Krise.Ashley@dnr.wa.gov/360-902-1490 or email us at DNRrecruiting@dnr.wa.gov.

Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email DNRrecruiting@dnr.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

About the Department of Natural Resources (DNR).
At DNR, we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity, and inclusion.
Our Vision – Our actions ensure a future where Washington’s lands, waters, and communities thrive.
Our Mission – Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.
Our Core Values:

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

DNR provides excellent benefits, a few of which include:

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.

Additional Information:
This recruitment may be extended and used to fill future similar vacancies for up to sixty (60) days.

DNR does not use the E-Verify system. For more information, please visit www.uscis.gov.

Veterans wishing to claim Veteran’s preference, please attach a copy of your DD-214, NGB-22, or other verification of military service. Please black out your Social Security number before attaching it. We thank you and are grateful for your service!

Equal Opportunity Employer: The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons with disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing, or completing your application, call 360-664-1960 or 1-877-664-1960 or email CareersHelp@des.wa.gov.

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