Philanthropy and Events Assistant in Harrisburg, Pennsylvania at Harrisburg University

The Office of Philanthropy and Alumni Relations seeks a motivated and detail-oriented student assistant to support fundraising, donor relations, stewardship, events, and administrative operations. This role provides hands-on experience in event coordination, donor communications, and nonprofit development practices. Flexible scheduling is available around academic commitments; some evening or weekend availability may be required for event support.

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KEY ACCOUNTABILITIES

• Assist with planning, setup, registration, hospitality, and breakdown of donor, alumni, scholarship, and campus events.
• Prepare event materials including signage, name badges, and attendee packets.
• Support donor acknowledgment processes, thank-you correspondence, and stewardship projects.
• Assist with scholarship and donor engagement activities while maintaining strict confidentiality of constituent information.
• Perform data entry, filing, mailings, and document preparation in support of departmental operations.
• Assist with research on alumni, donors, and community partners.
• Help maintain and update constituent records in the department database.
• Represent the Office of Philanthropy and Alumni Relations professionally in all interactions.
• Support special projects as assigned.

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EXPECTATIONS OF ALL STAFF

• Advises the manager when:
  • An assignment is not understood.  
  • An assignment conflicts with knowledge of the circumstances, current skills, or available time/resources.  
  • Obstacles to completing the assignment exist or are likely to occur.  
  • Opportunities to better complete or improve the assignment exist or may occur.  
• Understands and demonstrates our cultural expectations.

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MINIMUM ROLE REQUIREMENTS

• Ability to work both independently and collaboratively as part of a team.

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LEARNING OPPORTUNITIES

This position offers meaningful professional development experience in the following areas:

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WORK HOURS

The university work week is Sunday through Saturday. Employees are expected to work within the core hours of 8:00 am to 5:00 pm, Monday through Friday. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings, and may be required to work overtime.