Purchaser in Pinellas Park, Florida at MEDICAL TECHNOLOGY ASSOCIATES LLC

Purchaser

Position Summary

The Purchaser is responsible for sourcing, purchasing, and coordinating the timely delivery of materials, equipment, parts, and supplies required to support Medical Technology Associates’ daily operations. This role works closely with operations, service technicians, warehouse personnel, project managers, and vendors to ensure materials are available when needed while maintaining cost efficiency, quality, and appropriate inventory levels.

The ideal candidate is detail-oriented, organized, proactive, and capable of managing multiple purchasing priorities in a fast-paced environment. Experience purchasing mechanical, electrical, industrial, or medical gas equipment and components is preferred.

Essential Duties and Responsibilities

• Prepare, process, and manage purchase orders for equipment, parts, materials, and operational supplies.

• Source new vendors and maintain productive relationships with existing suppliers.

• Obtain and evaluate vendor quotations, pricing, lead times, availability, and delivery terms.

• Negotiate pricing and delivery schedules to achieve cost savings and support operational requirements.

• Monitor open purchase orders and follow up with vendors to ensure on-time delivery.

• Coordinate purchasing requirements with field service technicians, warehouse personnel, project managers, and internal departments.

• Review material requests for accuracy, appropriate specifications, quantities, and required delivery dates.

• Maintain accurate purchasing records, vendor information, pricing, and order documentation within the company’s purchasing or ERP system.

• Monitor inventory levels and coordinate replenishment of frequently used parts and materials.

• Identify potential supply chain disruptions, backorders, and product substitutions, escalating issues as necessary.

• Resolve discrepancies involving purchase orders, invoices, shipments, damaged goods, and incorrect or missing items.

• Assist with inventory control, cycle counts, and efforts to reduce excess or obsolete inventory.

• Research alternative suppliers and products to improve availability, reduce costs, and maintain quality standards.

• Ensure purchased materials meet applicable company requirements and technical specifications.

• Support continuous improvement initiatives related to procurement processes, vendor performance, and purchasing efficiency.

• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required.

• Two or more years of purchasing, procurement, supply chain, inventory, or materials management experience preferred.

• Experience purchasing mechanical equipment, industrial components, electrical parts, compressors, vacuum pumps, or medical gas equipment is a plus.

• Proficiency with Microsoft Office, particularly Excel and Outlook.

• Experience with ERP, inventory management, or purchasing software preferred.

• Strong organizational, analytical, and problem-solving skills.

• Excellent written and verbal communication skills.

• Ability to manage multiple priorities, meet deadlines, and maintain accurate records.

• Strong attention to detail and a commitment to customer service.

• Ability to work independently and collaboratively across departments.

Core Competencies

• Vendor Management: Establishes and maintains effective supplier relationships.

• Cost Management: Identifies opportunities to reduce purchasing costs without compromising quality.

• Planning and Organization: Prioritizes orders based on operational needs and delivery deadlines.

• Communication: Provides timely updates to internal stakeholders and external vendors.

• Accountability: Takes ownership of purchase orders, delivery issues, and follow-through.

• Problem Solving: Proactively addresses shortages, delays, and purchasing discrepancies.

• Integrity: Conducts purchasing activities ethically and in accordance with company policies.

Physical and Work Requirements

• Primarily office-based work with occasional interaction with warehouse and operations personnel.

• Ability to use a computer and standard office equipment for extended periods.

• Occasional movement of boxes, parts, or materials may be required, depending on operational needs.

• Ability to work in a fast-paced environment and respond to changing business priorities.

Performance Expectations

Performance may be evaluated based on:

• Purchase order accuracy and processing turnaround time.

• On-time delivery and supplier performance.

• Cost savings and competitive pricing.

• Inventory availability and reduction of unnecessary stock.

• Timely resolution of purchasing and delivery issues.

• Accuracy of purchasing records and compliance with internal procedures.

• Communication and satisfaction of internal departments.