Proposal Coordinator in Las Vegas, Nevada at GCW, Inc.

As a Proposal Coordinator at GCW, you will play a pivotal role in the success of our firm through securing new work. In this position, you will support the Business Development team by working with GCW’s engineering professionals to develop well-written, winning proposals. The Proposal Coordinator is responsible for assisting in the development and creation of large-scale project proposals and statement of qualifications (SOQs) for civil engineering industry-focused proposals. This role requires meticulous attention to detail, strong written and verbal communication skills, and the ability to manage projects, multi-task, and meet multiple deadlines.

Essential Responsibilities

• Coordinate with senior and principal engineering staff to develop technical proposals and other marketing collateral.
• Compose and edit proposal content including project descriptions, resumes of key staff, and other information needed to appropriately and concisely respond to evaluation criteria.
• Develop proposals, graphics, covers and dividers. Prepare corresponding interview presentations.
• Lead or attend kickoff meetings, assist in strategy development, prepare schedules and outlines for documents development, review, and production.
• Work with other staff on the Marketing team to ensure that all needed content for active or anticipated proposals are developed.
• Manage and maintain all company qualifications and proposal-related content, such as resumes and project descriptions.
• Monitor RFP posting sites and circulate potential opportunities to senior leadership for consideration.
• Edit technical documents for grammar and content as part of company-wide QA/QC process.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills
• Superior writing skills with strong technical writing, editorial, and proofreading expertise (general knowledge of A/E/C industry terms highly valued)
• Ability to read and comprehend technical or compliance instructions, presentations, and memos
• Ability to observe details and make edits to ensure consistency
• Ability to develop technical content
• Can work under minimal guidance or supervision
• Ability to meet deadlines
• Flexibility to occasionally work outside of normal business hours
• Strong proficiency with Microsoft Office (Word, Excel, and PowerPoint)
• Experience working with Adobe products, specifically InDesign
• Knowledge of engineering, surveying and construction industry terminology and infrastructure projects preferred
• Knowledge of CRM database systems
• Ability to multi-task

Supervisory Responsibilities

This position does not have supervisory and/or oversight responsibilities.

Education and Experience Requirements

Bachelor’s degree in Business, Marketing, English, Communications, Journalism, Technical Writing, or related field preferred. A minimum of three years working in professional communications and/or marketing, preferably in a professional services environment is required.

Certificates, Licenses, Registrations

Valid driver’s license and ability to drive company vehicles.

*The responsibilities outlined in this job description are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The employer reserves the right to modify this job description at any time or with or without notice.