Food Services Coordinator in Gallatin, Tennessee at Mid-Cumberland Community Agency
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Job Description
The Food Services Coordinator is responsible for the administration, compliance, monitoring, and oversight of the agency's food and nutrition programs, including the Child and Adult Care Food Program (CACFP) and Summer Food Service Program (SFSP). This position coordinates menu compliance, meal reimbursement programs, vendor procurement, special dietary accommodations, nutrition services, and food service operations across multiple agency programs and locations.
✅ 100% Employer-Paid Health Insurance
✅ 100% Employer-Paid Dental Insurance
✅ 100% Employer-Paid Life Insurance
✅ Low-Cost Vision Insurance Available
✅ 5% Employer Contribution to Your 401(k) After One Year of Service — No Employee Contribution Required
✅ Paid Time Off and Paid Holidays
✅ Professional Development Opportunities
✅ Meaningful Work Serving Children and Families
- Coordinate and oversee CACFP and SFSP operations across multiple agency programs and locations.
- Complete applications, renewals, amendments, and required program reporting.
- Serve as the primary liaison with state agencies and regulatory representatives.
- Develop and maintain procedures to ensure compliance with federal and state requirements.
- Assist with implementation of new food program sites and expansion efforts.
- Conduct required site monitoring visits and compliance reviews.
- Review enrollment forms, attendance records, income eligibility forms, meal counts, and supporting documentation.
- Identify compliance concerns and provide corrective action guidance.
- Prepare sites for audits, reviews, and monitoring visits.
- Review menus to ensure compliance with CACFP and SFSP meal pattern requirements.
- Review ingredient labels, nutrition facts panels, recipes, and product formulation statements.
- Monitor approved meal service schedules and meal service windows.
- Verify meals and snacks are served within approved timeframes.
- Review meal count records to ensure meals are claimed only when served during approved meal periods.
- Identify discrepancies that may result in meal disallowances or reimbursement loss.
- Work collaboratively with the agency's contracted Registered Dietitian.
- Coordinate menu development, review, and approval processes.
- Manage special dietary accommodations and maintain required documentation.
- Review medical statements and dietary restrictions for compliance.
- Serve as the primary point of contact regarding nutrition-related concerns and special diets.
- Coordinate procurement activities related to food service operations.
- Develop and manage bid processes, requests for proposals, and procurement documentation.
- Ensure procurement activities comply with federal, state, and agency purchasing requirements.
- Monitor vendor performance and contract compliance.
- Collect and review meal count and attendance data from participating sites.
- Prepare and submit monthly reimbursement claims.
- Verify reimbursement claims are supported by appropriate documentation.
- Develop and conduct CACFP and SFSP training for staff.
- Train staff on meal counting procedures, approved meal times, and documentation standards.
- Provide ongoing technical assistance to participating sites.
8. Perform other duties as assigned by the Chief Administrative Officer.
Education & Experience QualificationsEducation: Associate degree in Nutrition, Business Administration, Public Administration, Early Childhood Education, Accounting, Dietetics, or a related field preferred.
Experience: Minimum of two (2) years of experience in nutrition programs, childcare administration, compliance monitoring, procurement, food service management, grant-funded programs, or related experience preferred.
Additional Information:
Management retains the right to waive education or experience requirements based on evaluation of demonstrated competence.