Project Coordinator in Mumbai, Mahārāshtra at Zeeco

Zeeco is a global leader in advanced combustion and environmental solutions, serving the oil & gas, petrochemical, refining, LNG, power, and process industries. With engineering excellence at its core, Zeeco designs and manufactures world-class burners, flares, thermal oxidizers, vapor control systems, and incineration technologies for customers across the globe.

We are seeking a highly organized and detail-oriented Project Coordinator to support our engineering and project execution teams by ensuring accurate control, management, and distribution of technical documentation throughout the project lifecycle.

• Maintain and administer the Document Control Index (DCI) for multiple engineering and project execution activities.
• Upload, download, issue, and track project documentation through various client document management portals in accordance with contractual requirements.
• Organize and maintain project documentation, including purchase order specifications, engineering deliverables, vendor documents, drawings, and technical records.
• Review client comments, prepare Comment Resolution Sheets (CRS), coordinate with engineering teams, and monitor document status through final approval.
• Prepare bid tabulations by evaluating vendor quotations and assist in generating Purchase Orders based on finalized commercial agreements.
• Prepare project status presentations and progress reports using inputs received from Project Engineers and Project Managers.
• Perform basic drafting corrections, prepare Instructions of Manufacturing (IOMs), and ensure high-quality document formatting and editing.
• Ensure the accurate storage, retrieval, revision control, and distribution of engineering drawings, technical documents, specifications, and project records.
• Standardize, classify, and archive engineering documentation to facilitate efficient document retrieval and regulatory compliance.
• Coordinate the issuance and receipt of documents between internal engineering teams, clients, vendors, consultants, and third-party agencies.
• Continuously improve document control processes and support implementation of best practices within Electronic Document Management Systems (EDMS).
• Work with ERP platforms such as SAP or SAGE to support engineering and procurement documentation workflows.
• Maintain strict confidentiality of technical, commercial, and contractual information.
• Coordinate proactively with cross-functional teams to ensure timely submission, review, and approval of project documentation.

• Bachelor's Degree or Diploma in:
  • B.Com
  • BBA
  • BMS/BBS
  • BA
  • Engineering (preferred)
  • Or an equivalent qualification.

• 3 to 10+ years of experience in Document Control, Engineering Documentation, Project Coordination, or Technical Administration within an engineering or EPC environment.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Teams).
• Working knowledge of Electronic Document Management Systems (EDMS).
• Experience with SAP, SAGE, or other ERP platforms.
• Basic knowledge of AutoCAD for document and drawing corrections.
• Strong document numbering, revision control, transmittal management, and document tracking skills.
• Excellent typing, formatting, and document editing abilities.

Candidates from the following industries will be preferred:

• Oil & Gas
• EPC
• Petrochemical
• Refining
• Power
• Heavy Engineering
• Industrial Manufacturing

• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication skills in English.
• Excellent coordination, stakeholder management, and follow-up abilities.
• Ability to manage multiple projects and meet stringent deadlines.
• High level of professionalism, integrity, and confidentiality.
• Self-driven with a proactive approach toward process improvement and operational excellence.