Facilities Administrative Assistant in Boca Raton, Florida at Spanish River Church

The Facilities Administrative Assistant assists the Facilities Director with day-to-day office needs. This is a part time role working 25 hours per week. Proficiency is required in the use of standard office tools; for example, copy machines, computers etc. Must possess strong organizational skills, excellent communication and grammar skills, be outgoing, personable, relational and comfortable working with multiple departments and individuals. Also, must demonstrate a faith in Jesus Christ and a dedication to the study of God's Word. A pre-employment background screening is required for all candidates offered employment.REPORTS TO:Director of Facilities
PRIMARY JOB FUNCTIONS INCLUDE (but not limited to):
Office Administration

• Serve as the Events Lead, manage event requests, and be the events liaison to the other ministries
• Create and maintain standardized supply stock for staff to use for weekly orders
• Ordering supplies needed for facilities and campus.
• Submitting invoices and receipts for all purchases and contracted work.

Facilities/Schedules

• Work closely with Facilities Director on the following below:
• Keep track of quarterly, semi-annual and annual maintenance of equipment on campus within CMMS.
• Research products for campus and submit RFQ (Request for Quote) to multiple vendors.
• Create and maintain system to manage ordering and stocking of campus supplies.
• Submit and track permits and other paperwork for ongoing campus projects.

EXPERIENCE REQUIRED:Minimum 3 years’ experience in an administrative role. Comfortable on a computer and technically competent in basic computer programs.

OTHER REQUIREMENTS:

• A self-starter requiring minimal supervision
• Able to multi-task in a fast-paced environment.
• Flexibility and ability to meet deadlines.