Domestics Billing Clerk in NEW YORK, New York at Ferrari Express Inc

Job Title: Domestics Billing Clerk

Reports to: CFO/Branch Manager

Location: New York, NY (580)

Company Overview:

Ferrari Group is a global leader in secure logistics and transportation of high-value merchandise including luxury jewelry, precious metals, and confidential assets. Ferrari Express Inc. delivers armored transportation and secure logistics services across the United States, operating in high-risk, high-value environments requiring precision, discretion, and accountability.

Position Summary:

The Domestics Billing Clerk is responsible for the accurate preparation, processing, and reconciliation of invoices and billing records associated with domestic logistics and transport operations. This position ensures that all billing activities comply with company policy, client contracts, and applicable federal and state regulations. The Domestics Billing Clerk works closely with operations, dispatch, and finance teams to support the financial integrity of Ferrari Express Inc. across all U.S. locations.

Key Responsibilities:

Billing and Invoice Processing

• Prepare, review, and process accurate invoices for domestic logistics and armored transport services in accordance with client contracts and rate schedules.

• Verify billing data against dispatch records, delivery confirmations, and route logs to ensure accuracy prior to submission.

• Identify and resolve billing discrepancies in a timely manner, coordinating with operations and client services as required.

• Maintain organized records of all invoices, adjustments, credits, and supporting documentation.

Accounts Receivable Support

• Monitor outstanding invoices and follow up on delinquent accounts in accordance with company collections procedures.

• Post payments, credits, and adjustments accurately to the appropriate accounts.

• Generate aging reports and provide accounts receivable summaries to Finance leadership upon request.

Data Entry and Records Management

• Enter billing transactions accurately into applicable accounting software systems.

• Maintain and update client billing profiles, rate tables, and service agreements within company systems.

• Ensure all records are retained in compliance with company document retention policies and applicable law.

Reporting and Reconciliation

• Perform weekly and monthly billing reconciliations to support payroll processing and financial close cycles.

• Prepare billing summaries, exception reports, and ad hoc financial reports as directed by the CFO or Payroll Analyst.

• Assist in internal and external audit preparation by producing accurate documentation and transaction histories.

Cross-Functional Coordination

• Collaborate with dispatch, operations, and branch management to verify service completion and resolve billing exceptions.

• Communicate professionally and promptly with clients regarding billing inquiries and statement requests.

• Support the Finance team with special projects, process improvements, and compliance initiatives as assigned.

Minimum Qualifications:

Education:

• High school diploma or equivalent required.

• Associate’s degree or coursework in Accounting, Business Administration, or a related field preferred

Experience:

• Minimum two (2) years of experience in billing, accounts receivable, or a related accounting or clerical finance role.

• Experience in a logistics, transportation, or service industry environment preferred.

Technical Proficiency

• Proficiency with Microsoft Excel (formulas, pivot tables, basic data analysis) required.

• Experience with accounting or billing software (QuickBooks, SAP, NetSuite, or equivalent) preferred.

Knowledge, Skills, and Abilities

• Strong attention to detail with a demonstrated ability to identify and resolve numerical discrepancies.

• Solid working knowledge of accounts receivable processes, invoice cycles, and billing reconciliation.

• Ability to manage competing priorities and meet recurring deadlines in a fast-paced, multi-location environment.

• Excellent written and verbal communication skills with a professional, client-facing demeanor.

• High degree of discretion and integrity when handling confidential financial and client data.

Work Environment and Physical Requirements

• This position operates in a professional office environment.

• Regular use of standard office equipment including computers, telephones, and multifunction printers is required.

• The role requires extended periods of sitting and concentrated visual attention to screen-based tasks.

• Occasional lifting of documents or materials not exceeding 25 pounds may be required.

• Reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable law.

Introductory Period:

All new employees are subject to a one hundred eighty (180) day introductory period during which performance, conduct, and role suitability will be evaluated. Successful completion of the introductory period does not alter the at-will nature of employment.

Compensation & Benefits:

• Medical, Dental & Vision Insurance

• Life Insurance & Long-Term Disability

• 401(k) & Roth with Company Matching

• Flexible Spending Account (FSA)

• Dependent Care Credit (DCA)

• Commuter Benefits (Parking & Transit)

• Generous Paid Time Off (PTO)

• Parental Leave

• Employee Referral Program

Compliance & Employment Conditions:

All candidates must be currently authorized to work in the United States. Ferrari Express Inc. does not sponsor employment visas now or in the future for this position. Employment is contingent upon completion of background screening, drug testing, and verification of all credentials. Employees must comply with all federal, state, and local laws governing armed security, transportation, and workplace safety. Ferrari Express Inc. is an Equal Opportunity Employer and maintains a Drug-Free Workplace.

Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.

Equal Opportunity Statement:

Ferrari Express Inc. is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.