Finance & Operations Specialist in NCR at Qualdoc, LLC

Job Type: Independent Contract (Full-Time)

Pay Rate: Up to $20.00/hr (Depending on job fit)

Location: Philippines

Schedule: Ideally will work 8:00 AM – 5:00 PM EST (with opportunities for flexibility)

We are seeking a proactive and detail-oriented Finance & Operations Specialist to oversee bookkeeping, payroll, accounts receivable/payable, and operational documentation across our staffing, services, lab, and manufacturing divisions. This role is ideal for someone who thrives on owning processes end-to-end—from implementation to continuous improvement—and who brings hands-on expertise with Gusto and Bullhorn systems. Beyond day-to-day financial management, this role plays a key part in identifying and mitigating risk factors, forecasting cash flows, and streamlining systems and processes to support sustainable growth.

• Maintain accurate bookkeeping and daily financial records.

• Manage JPM transactions, expense tracking, and departmental payroll allocations.

• Handle Accounts Receivable (AR): issue invoices, monitor aging reports, record payments, and follow up on overdue accounts.

• Handle Accounts Payable (AP): review vendor bills, verify purchase orders, reconcile accounts, and manage cash flow.

• Process payroll weekly via Gusto, including commissions, bonuses, and employee changes.

• Create and manage Purchase Orders (POs) and Sales Orders (SOs), ensuring accuracy and compliance.

• Prepare professional proposals/quotations and track client approvals.

• Conduct forecasting, financial analysis, and generate ad hoc reports.

• Identify and mitigate financial and operational risk factors.

• Forecast cash flows to support strategic planning and liquidity management.

• Streamline systems and processes for efficiency and scalability.

• Support insurance submissions, reconciliations, and other operational reporting.

• Collaborate with staffing operations using Bullhorn to ensure seamless integration of financial and recruiting workflows.

• Bachelor’s degree in Accounting, Finance, or related field preferred.

• 3+ years of experience in bookkeeping, AR/AP, payroll, or financial operations for US Based clients.

• Proven experience owning processes from implementation to improvement.

• Proficiency in accounting software (QuickBooks, NetSuite, or equivalent) and payroll systems (Gusto required).

• Experience working with Bullhorn or similar ATS/CRM systems.

• Strong analytical skills with experience in cash flow forecasting and risk management.

• Process-oriented mindset with ability to improve workflows and systems.

• Excellent communication skills for client and vendor interactions.

• Ability to manage multiple priorities in a fast-paced environment.

• Ideally will work 8:00 AM – 5:00 PM EST (with opportunities for flexibility)

• Be part of a dynamic team supporting diverse business operations.

• Opportunity to make a strategic impact by improving financial systems and processes.

• Competitive compensation and benefits package.