HR/Recruiter Assistant (Part Time) in Suffolk, Virginia at MILLS MARINE & SHIP REPAIR LLC

About the Role:

The HR/Recruiter Assistant (Part Time) plays a vital role in supporting the human resources and recruitment functions within the organization. This position is responsible for assisting with the coordination and execution of recruitment activities, ensuring a smooth and efficient hiring process. The assistant will manage candidate communications, schedule interviews, and maintain accurate records of applicant data. Additionally, they will support HR administrative tasks such as onboarding documentation and employee data management. Ultimately, this role contributes to building a strong workforce by facilitating effective recruitment and HR operations.

Minimum Qualifications:

• High school diploma or equivalent required; Associate degree or higher preferred.
• Basic understanding of recruitment processes and human resources principles.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.

Preferred Qualifications:

• Previous experience in an HR or recruitment support role.
• Familiarity with applicant tracking systems (ATS) and HRIS software.
• Knowledge of employment laws and regulations in the United States.
• Ability to handle sensitive and confidential information with discretion.
• Customer service experience or background in a client-facing role.

Responsibilities:

• Assist in posting job openings on various job boards and social media platforms.
• Coordinate interview schedules between candidates and hiring managers.
• Maintain and update applicant tracking systems and recruitment databases.
• Communicate with candidates regarding application status and next steps.
• Support onboarding processes by preparing necessary documentation and coordinating new hire orientation.
• Assist with general HR administrative tasks such as filing, data entry, record keeping, and set up drug screenings/physicals
• Collaborate with HR team members to ensure compliance with company policies and employment laws.

Skills:

The HR/Recruiter Assistant uses organizational skills daily to manage multiple tasks such as scheduling interviews and maintaining candidate records efficiently. Communication skills are essential for interacting professionally with candidates and internal team members, ensuring clarity and positive engagement. Proficiency in software tools like Microsoft Office and ATS platforms enables the assistant to accurately track applicant data and streamline recruitment workflows. Attention to detail is critical when handling documentation and onboarding materials to maintain compliance and accuracy. Additionally, discretion and confidentiality are applied consistently to protect sensitive employee and candidate information.