Motor Vehicle & Personal Property Admin in 5866 Main Street at Town of Trumbull

Town of Trumbull

Motor Vehicle & Personal Property

Administrative Assistant

General Statement of Duties:

1. Verifies, processes/updates information/issues certificates of corrections in QDS for personal property, motor vehicles, and exemptions.
2. Updates mailing addresses in CAMA.
3. Responsible for PP CAMA maintenance, processing Personal Property Declarations.
4. Assists with assessment changes in CAMA granted by the BAA.
5. Assists/addresses questions from the public and/or departmental questions related but not limited to:

1. Parcel and ownership records:

1. GIS maps or recorded maps;
2. Field cards;
3. Abutters’ lists;

1. Personal property assessments.
2. Other/statutory requirements:
   1. Board of Assessment Appeals
   2. Income and Expense forms

1. Implements state/local programs and/or exemptions:
2. Completes other state mandates/office administration duties as they relate to personal, motor vehicle and/or real property.

Supervision Received: Works under the direction of the Tax Assessor or his/her designee.

Additional general duties as follows:

1. Supervises and trains staff as needed.
2. Copies, scans, and collates materials and other office related functions.
3. Prepares routine forms and correspondence.
4. Assists in updating the Assessor’s web page.
5. Assists in or maintains inventory and orders supplies.
6. Operates various office machines, including but not limited to calculators, copiers, faxes and personal computers.

Training and Experience:

1. High School diploma or GED, and three (3) years of related experience or any combination of education and experience that provides equivalent knowledge, skills and abilities to perform above job functions.
2. It is expected that a candidate will continue pursuing education in order to be update on legislative changes impacting the functions and responsibilities of the Assessor’s office.
3. Working knowledge of Vision Government Solutions and Quality Data System is highly desirable.
4. Work performed shall be in accordance with State Statute where applicable.
5. Thorough knowledge of office terminology, procedures and equipment; thorough knowledge of business arithmetic and English.
6. Thorough knowledge of the regulations and practices of the office to which assigned. Good knowledge of modern clerical account keeping practices.
7. Ability to follow complex oral and written directions.
8. Ability to make minor decisions in accordance with laws, ordinances, regulations and established policies.
9. Ability to effectively communicate orally and in writing; ability to plan and supervise the work of others.
10. Ability to deal effectively with others, including the public, and co-workers.

OTHER REQUIREMENTS:

(PLEASE DO NOT APPLY IF YOU DO NOT MEET THE MINIMUM QUALIFICATIONS)

GENERAL INFORMATION ON THIS EXAMINATION

PARTS WEIGHTS

Oral Examination 25%

Experience & Training 75%

100%

Each candidate must have had the required experience and training to be eligible for this position. Before final certification, each applicant must successfully pass a drug test.

This examination will be conducted for the Town of Trumbull by the Trumbull Civil Service Board within the authority of Section 7-413 of the 1959 revision of the State of CT. Please notify the Civil Service office in advance of the examination of any disability which may require special accommodation. Anyone claiming Veterans' Preference must bring original DD 214 document.

As an applicant for employment, you are a consumer with rights under the Fair Credit Reporting Act. As part of the employment process, including for determinations related to the initial employment, the Town may obtain from a consumer reporting agency, a consumer report and/or investigative consumer report on you as defined by the Fair Credit Reporting Act.

Applicants must be citizens of the United States or must present proper authorization to work in the United States by the closing date.

Medical, dental, and retirement benefits in accordance with the appropriate union contract.
Paid holidays, sick time and vacation also in accordance with the appropriate union contract.
Union Contracts

Required Question