Office Administrator in Union, New Jersey at Waterford Real Estate Management LLC

Waterford Real Estate Management is a real estate management company with over 50 years of experience in property management and with a growing 1,000+ portfolio of multifamily and retail units.

We combine hands-on property operations with data-driven decision-making to deliver best-in-class service for both residents and owners.

Our headquarters are in Union, NJ. Our mission is simple: create places where residents are proud to live and investors are proud to own.

About the role

• Waterford is seeking an Office Administrator who will be responsible for ensuring the smooth day-to-day operations of the office. This role supports onsite team members, manages administrative tasks, and helps maintain an organized and efficient work environment. The Office Administrator acts as a central point of contact for internal and external communications.

What you'll do

• Administrative Support
• • Manage office correspondence, including emails, phone calls, and mail
  • Maintain filing systems (physical and electronic)
  • Schedule appointments, meetings, and conference calls
  • Prepare reports, presentations, and documents as needed
• Office Operations

• • Oversee office supplies inventory and order new supplies when necessary
  • Coordinate maintenance and repair of office equipment
  • Ensure office cleanliness and organization
  • Assist with onboarding new employees (workspace setup, materials, etc.)
• Communication & Coordination

• • Act as the first point of contact for visitors and clients
  • Coordinate internal communications and announcements
  • Liaise with vendors, service providers, and external partners
• Financial Administration

• • Assist with basic bookkeeping tasks, such as invoicing and expense tracking
  • Process purchase orders and maintain financial records
  • Support budgeting and cost control activities
• Data Management

• • Maintain and update Rent Manager records
  • Ensure data accuracy and confidentiality
  • Generate reports and analyze administrative data where needed

Qualifications

• Education
• • High school diploma or equivalent
  • Associate or bachelor’s degree preferred
• Experience

• • 2+ years of administrative or office support experience preferred
• Skills

• • Must be bilingual, with the ability to understand, speak, read, and communicate effectively in both English and Spanish.
  • Strong organizational and multitasking abilities
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Attention to detail and problem-solving skills
  • Ability to prioritize tasks and work independently

Work Environment

• Office setting
• Standard business hours 8:30am-5pm

• Reliability and professionalism
• Time management
• Customer service orientation
• Adaptability and teamwork