Development Manager in Saint Albans, West Virginia at Womencare Inc.

Position Overview:
The Development Associate plays a vital role in the FamilyCare Health Centers Foundation by supporting the organization’s fundraising and donor engagement efforts. This position is responsible for donor management, event planning, grant research, financial collaboration, meeting minutes, and general administrative support. The Development Associate will work closely with the Executive Director and other team members to ensure the smooth operation of development activities and to advance the Foundation’s mission of compassionate care. (This is not a remote position)

Key Responsibilities:

• Donor Management:
  • Manage and update the donor database (DonorPerfect) to ensure accurate and timely data entry and reporting.
  • Cultivate relationships with donors through personalized communications, including thank you letters and follow-up calls.
  • Assist in developing and implementing donor engagement strategies.
• Event Planning:
  • Coordinate and execute fundraising events, including logistics, RSVP tracking, vendor management, and on-site support.
  • Assist with event marketing materials and communications.
  • Work with volunteers and staff to ensure successful event execution.
• Grant Research and Management:
  • Research potential grant opportunities and prepare grant proposals in collaboration with the Executive Director.
  • Track grant application deadlines and ensure timely submission.
  • Maintain records of grant activities and outcomes.
• Financial Collaboration and Reporting:
  • Collaborate with the FamilyCare Health Centers accounting department to ensure accurate financial tracking and reporting for fundraising activities.
  • Prepare quarterly and monthly budget analyses for review by unit managers, highlighting past expenditures and forecasting future expenses.
  • Support the reconciliation of development and accounting records to ensure consistency and accuracy.
  • Prepare financial summaries and fundraising reports for the Executive Director and Foundation Board as needed.
• Meeting Minutes:
  • Take detailed meeting minutes during Board of Director meetings and other key meetings as required.
  • Ensure accurate documentation of discussions, decisions, and action items.
  • Distribute meeting minutes to attendees promptly.
• Administrative Support:
  • Serve as a key member of the Foundation team, supporting various departments and units as needed.
  • Compose confidential correspondence as directed by the Executive Director.
  • Schedule and coordinate in-person and virtual meetings, handling logistics for both internal and external stakeholders.
  • Provide advanced planning for complex and varied internal and external meetings, collaborating with technology and solutions teams as needed.
  • Prepare presentations, correspondence, reports, and other documents from rough drafts or notes.
  • Stay informed and up to date on organizational policies and procedures that impact the role and the Foundation's success.
  • Prioritize workload to align with evolving organizational priorities and deadlines.
  • Process invoices, handle mail distribution, and coordinate document signing as needed.
  • Maintain an orderly filing system, primarily electronic, ensuring easy retrieval and secure storage of documents.

Qualifications:

• Education: Bachelor’s degree in business management, nonprofit management, or a related field.
• Experience: Experience in development, fundraising, or a related field preferred. Experience with DonorPerfect or other donor management systems is a plus.
• Skills:
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.

Additional Information:

• Some evening and weekend work is required for events and donor activities.
• Commitment to the mission of FamilyCare Health Centers and the Foundation’s focus on compassionate care.

FamilyCare Health Centers Foundation is an equal opportunity employer and values diversity in the workplace.