Talent Acquisition Assistant in Pasadena, California at Imperial Management Administrators Services Inc

JOB DESCRIPTION

JOB TITLE: Talent Acquisition Assistant FLSA STATUS: Non-Exempt

DEPARTMENT: Human Resources

REPORTS TO: Manager, Human Resources

JOB SUMMARY: The Talent Acquisition Assistant is responsible for supporting talent acquisition and employee development initiatives. This role coordinates recruitment activities, onboarding processes, training programs, and employee learning opportunities to ensure the organization attracts, hires, and develops qualified employees.

ESSENTIAL JOB FUNCTIONS:

• Post job openings on job boards, company career pages, and social media platforms.
• Screen resumes and applications to identify qualified candidates.
• Schedule interviews and coordinate communication between candidates and Talent Acquisition Specialist.
• Manage candidate communications, including interview confirmations, follow-ups, and status updates.
• Maintain accurate records in the Applicant Tracking System (ATS).
• Support onboarding activities for new hires, interns and temporary staff.
• Coordinate and Track employee training and completion.
• Support recruitment events, career fairs, and employer branding initiatives.
• Back up to front desk duties.
• Performs other duties as assigned.
• Ensure compliance with employment laws, company policies, and hiring procedures.
• Maintains regular and consistent attendance.
• Adheres to Compliance Plan and HIPAA regulations.

MARGINAL JOB FUNCTIONS:

• Takes on special projects as needed.
• Performs other duties as assigned.

BEHAVIORAL EXPECTATIONS:

• Continuous Learning:
  • Attends staff meetings as required.
  • Attends appropriate training, seminars and workshops as required.
• Customer Focus:
  • Maintains client/customer confidentiality and privacy in accordance with HIPPA regulations and IMAS’s Standards of Conduct.
  • Fosters appropriate communication and relations with Manager, co-workers and other staff.
• Quality/Process Improvement/Safety:

• • Reports issues of security, health and/or safety to appropriate supervisor as soon as practicable.
  • Supports and demonstrates safety throughout all duties performed.
  • Follows established policies and procedures and understands and complies with all regulators standards set forth by governing entities.

EDUCATION/EXPERIENCE:

• High school graduate or equivalent.
• 3 years exp as a Recruiter or HR Coordinator / Assistant role.

SKILLS/KNOWLEDGE/ABILITY:

• Knowledge of common state and federal labor laws.
• Experience in dealing with confidential matters with tact, sensitivity, and discretion.
• Expert proficiency in Microsoft applications, especially Excel.
• Strong time management and attention to details.
• Willingness and ability to read, write, speak, understand English and have the communications skills necessary to provide accurate information to all levels of staff.
• Willingness and ability to follow written and verbal direction in English.
• Willingness and ability to maintain appropriate levels of confidentiality and privacy.
• Willingness and ability to interact professionally with all customers, members, and co-workers, individually and as part of a team.
• Willingness and ability to effectively handle multiple items/tasks as required and adapt favorably to changing priorities.
• Willingness and ability to make appropriate judgments, decisions and problem solving in a timely manner and within the context of the situation at hand.
• Ability to effectively prioritize items/tasks as required.
• Willingness and ability to take initiative and be a self-starter.
• Willingness and ability to understand and comply with Federal, State, and local regulations.

LICENSURE/CERTIFICATE/TRAINING:

• PHR preferred.