Senior Finance Coordinator, AEL II (Hybrid) in New York, New York at Institute of International Education

Organizational Unit: IIE Organization -> IIE US -> Fulbright Operations

Schedule: Full Time

Education: Associate Degree

Location: New York NY - New York, NY 10007 US (Primary)

Travel: None

Job Description:

The Institute of International Education (IIE) is hiring a Senior Finance Coordinator, AEL II for our Fulbright Operations team. We invite you to join a team united by our mission to help people and organizations forge brighter futures through educational exchange and lifelong learning. Working at IIE is more than just a job; it’s a chance to make an impact. To collaborate with a passionate team, grow your skills, and contribute to programs that change lives around the world.

Learn more about IIE and our culture here.

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Job Summary:
This position will work with the Fulbright Data and Operations team. The Senior Finance Coordinator, AEL provides financial and programmatic support to the Academic and Experiential Learning teams, as well as other initiatives of the larger Fulbright departments. Work is conducted primarily in IIE's financial systems. The Senior Finance Coordinator works across teams and will occasionally assist with application review, submission of candidates to universities and other responsibilities related to the setup of professional development/training opportunities for participants.

Essential Functions:

• Initiates payment of invoices from vendors who provide goods and services to IIE.
• Maintains Purchase Orders for subcontracting/consulting agreements with external vendors.
• Schedules stipend/allowance payments (one-off and recurring) to program participants.
• Reconciles extensive expense reports, largely consisting of university application fees and tuition deposits.
• Coordinates ordering of departmental supplies.
• Provides training on payment and expense report processes to peers and gives clear guidance on expense coding to the department.
• Monitors departmental spending and informs manager of any red flags.
• Conducts technical review of program applications for completeness, missing materials, eligibility and program requirements.
• Fills out, submits and pays for online university applications on behalf of program candidates.

Job Requirements:

Qualifications and Experience:

Education and Work Experience:
• Requires an Associate’s degree and at least two years of related work experience, or an equivalent combination of education and experience.

Required Knowledge, Skills and Abilities:
• Detail-oriented with high attention to detail and excellent organization skills.
• Ability to work on and prioritize multiple tasks.
• Preferred experience with PeopleSoft and Concur.
• Intermediate knowledge of Microsoft Office Applications.

Salary and Benefits:
• Hiring Salary: $54,056.12. A candidate's starting payrate is determined by the Union pay grade for the role and is in accordance with the Collective Bargaining Agreement.
• IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan and tuition reimbursement programs, retirement plans and a family medical leave benefits. Please visit our careers page for further details.

The Institute of International Education (IIE) offers a flexible hybrid work environment which leverages both office work and telework.

Salary and Benefits:

Work Conditions & Physical Demands:
Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IIE is committed to offering a respectful work environment free from discrimination and harassment. We are committed to employing and promoting individuals based on their merits, regardless of race, color, religion, sex, national origin, age, disability, veteran status, pregnancy, sexual orientation, gender identity or expression, marital status, citizen status, status with regards to public assistance or any other protected classification.