Executive Coordinator / Marketing Associate - NYC in New York, New York at The Calendar Group

Our client is seeking a highly organized and proactive Executive Assistant & Marketing Coordinator to provide executive support while assisting with project management and marketing initiatives. The ideal candidate is detail-oriented, an excellent communicator, and thrives in a fast-paced environment, ensuring priorities stay on track and projects move forward efficiently.

Responsibilities

• Manage executive calendars and scheduling

• Coordinate internal and external meetings

• Prepare agendas and capture meeting notes

• Track action items and follow up to ensure completion

• Coordinate travel arrangements

• Organize files, documents, and company resources

• Help manage special projects across multiple departments

• Assist with email marketing campaigns

• Support event planning and execution

• Help maintain company website and social media

• Coordinate photography, video, and graphic design projects

• Prepare sales presentations and sales sheets

• Assist with CRM updates and reporting

Qualifications

• 2–5 years of experience in executive support, marketing coordination, project management, or a similar role

• Exceptional organizational and project management skills

• Outstanding written and verbal communication

• Strong attention to detail

• Comfortable managing multiple priorities simultaneously

• Experience with Microsoft Office and Google Workspace

• Experience with Canva, Adobe Creative Suite, or similar design tools is a plus

• Experience with HubSpot, Shopify, or CRM systems is a plus

Salary: $70K - $90K per year