Sr. Designer/Project Manager – FF&E in Washington, District of Columbia at Aleto, Inc.

Job Title: Sr. Designer/Project Manager – FF&E

Job Type: Full-Time

Location: Hybrid / DC Area (project-dependent), some travel may be required

Return-to-Office Disclaimer: Work location arrangements (remote, hybrid, or onsite) are subject to change based on business needs and client or government requirements. There is no guarantee that a fully remote or hybrid schedule will remain in place indefinitely.

Compensation/Salary: $100-$125K DOE

Authorization Status: Must be Authorized to Work in the U.S.

Clearance Requirements: Ability to obtain and maintain HSPD-12 (Moderate Risk Public Trust)

About Aleto

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.

We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.

We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors.

Our Mission, Vision, and Purpose:

• Aleto aspires to be the trusted advisor to senior executives for federal leasing and facilities operations decision-making.

• Aleto is committed to helping federal agencies improve their workspace.

• Our purpose is to enhance workplaces with our innovations, while maintaining trust with dependable, responsible, and high-quality service.

We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.

We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k).

Aleto is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws.

What we are looking for

Aleto, Inc. is seeking a Sr. Designer/Project Manager – FF&E, who combines deep contract furniture expertise with end-to-end project management ownership. This role is responsible for delivering turnkey furniture solutions across federal workspaces, supporting projects from planning and design through procurement, installation, and lifecycle closeout.

The ideal candidate is highly organized, detail-oriented, technically fluent in furniture systems and AutoCAD documentation, and comfortable working both in the field and in an office environment. This role regularly interfaces with Contracting Officer’s Representatives (CORs), vendors, manufacturers, general contractors, and client stakeholders.

Interview Process

If you are selected for an interview, Aleto will contact you by email to arrange an interview via an online platform, such as MS Teams, Zoom, or by telephone. The entire interview process can average around 3 weeks from the time you are initially contacted to interview. After all candidates are interviewed, Aleto will notify you of your application status.

If an offer is extended, the start date is determined based on factors such as availability and the amount of time it takes for the government's background clearance process (depending on the client).

Visit our website at www.aletosolutions.com to learn more about Aleto, Inc.

Senior Designer/Project Manager -Essential Job Duties

Duties include the following. Other duties may be assigned.

End-to-End Furniture Project Management

• Manage furniture projects of varying size and complexity across short- and long-term programs

• Coordinate procurement, design, delivery, installation, storage, reuse, relocation, and closeout activities

• Develop and manage project schedules, logistics plans, and phasing strategies

• Maintain real-time visibility into scope, schedule, budget, and risk.

Furniture Technical & Product Expertise

• Provide expert guidance on furniture systems, manufacturers, finishes, and performance characteristics

• Support and advise on finish selection, furniture standards, and product suitability in federal environments

• Review dealer drawings, submittals, and Bills of Material (BOMs) for technical accuracy

Design & Space Planning Support

• Develop furniture layouts and drawings using AutoCAD in accordance with applicable CADD standards

• Produce furniture design deliverables including floor plans, tagged plans, 3D views (as applicable), schedules, and installation drawings

• Prepare redlines and electronic as-builts for facility records and client closeout

• Create existing office layouts including existing infrastructure, equipment, and furniture components.

• Create design intent layouts to include generic blocks and stacks, proposed buildouts, power/data infrastructure, equipment and furniture components.

Quoting, RFQ, and Cost Development

• Review RFQs, scopes of work, and specifications for completeness and constructability

• Prepare itemized BOMs aligned with GSA MAS and approved contract pricing

• Support bid leveling, vendor evaluations, and pricing negotiations as required.

Task Order Execution & Installation Oversight

• Coordinate site walks, field verifications, manufacturing timelines, delivery, and installation sequencing

• Conduct pre-installation walks and support installation execution

• Oversee quality control, punch list development, issue resolution, and final acceptance

• Ensure safe operations and minimal disruption to client occupants

Logistics, Storage, and Inventory Management

• Manage warehousing, temporary storage, and attic stock programs

• Coordinate inventory tracking for phased installations, moves, or reuse initiatives

• Align storage and logistics plans with master project schedules.

Warranty, Maintenance, and Lifecycle Support

• Track and manage furniture warranties and service obligations

• Support on-site repair programs and warranty service calls

• Produce recurring warranty, maintenance, and attic stock reports.

Environmental & Sustainability Compliance

• Ensure furniture selections comply with sustainability and environmental requirements

• Support recycled content, certified wood, and low-emitting material criteria

• Assist with LEED documentation, IAQ certifications (e.g., GREENGUARD), and VOC tracking.

Communication & Stakeholder Coordination

• Serve as a primary furniture point-of-contact for assigned task orders and projects

• Act as liaison with CORs, facility managers, designers, contractors, and vendors

• Attend and lead project meetings, capture action items, and distribute meeting minutes

• Provide proactive communication to occupants regarding upcoming furniture activities

Aleto’s Employee Expectations/Responsibilities

• Compliance with all Aleto processes, standards, and guidelines including the utilization of the employee and intranet platforms to stay up to date on company news and events, submitting expense reports, providing monthly progress reports, etc.

• Participate in recurring 1:1 and performance development meetings with your Aleto team lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.

• Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture.

Qualifications/Capabilities/Software Knowledge

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education & Experience

• Bachelor's degree in interior design, Architecture, Engineering, Construction Management, or related field OR equivalent professional experience in contract furniture

• 10+ years of experience supporting federal or commercial furniture projects (level dependent)

• Proven experience with contract furniture procurement and installation

Required Skills & Knowledge

• Strong understanding of contract furniture systems and federal environments

• Working knowledge of AutoCAD; Revit a plus

• Experience developing furniture specifications, RFQs, BOMs, and procurement packages

• Familiarity with GSA MAS pricing and federal procurement processes

• Strong analytical, organizational, and problem-solving skills

• Excellent written and verbal communication skills; comfortable presenting to clients and leadership

• Ability to manage multiple concurrent projects in a fast-paced environment

Technical Skills

• AutoCAD (required)

• CAP 2020/Visual Impressions (required)

• Microsoft Office (Word, Excel, PowerPoint, SharePoint)

• MS Project or Primavera (preferred)

• Ability to quickly learn new planning, design, and asset management tools

Other:

• Highest level of integrity managing confidential information

What We Offer: Benefits and Perks

At Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employee’s well-being and total rewards package while practicing our core value of Stewardship.

Pay Cycle

• Paydays are on the 10th and the 24th of each month.

● Payroll is processed in arrears, according to the following schedule: o Time worked from 1st - 15th of the month is paid on the 24th. Time worked from 16th – last day of the month is paid on the 10th of the following month

● Because pay is issued in arrears, your first paycheck will be received on the next applicable pay date after your start date.

For example, if an employee starts on May 4, their first paycheck with Aleto would be issued on May 24.

Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week:

• Medical Insurance

Full-time employees are eligible to enroll in Aleto’s Aetna-sponsored health insurance plans. Aleto contributes $400 per month toward employee medical premiums, equal to 75% of the Employee Only premium for the HSA 3300 Base Plan. Employees may select from two HSA-eligible plans or a POS plan.

• Dental Insurance

Aleto provides dental insurance coverage through the Aetna PPO 2000 plan. Aleto contributes 75% of the employee’s premium and employees pay the full premium cost for any enrolled dependents. There is no waiting period for dental insurance coverage—benefits are available immediately upon hire.

• Vision Insurance

Aleto provides vision benefits coverage through the Aetna Preferred Vision. Aleto contributes 75% of the employee’s premium and employees pay the full premium cost for any enrolled dependents. There is no waiting period for dental insurance coverage—benefits are available immediately upon hire.

• Pre-Tax Savings Accounts

The option to enroll in an HSA or FSA depending on elected medical insurance coverage.

• Disability Insurance:

Company-paid short-term and long-term disability insurance.

• Life Insurance:

Company-paid life insurance coverage.

• Paid Time Off:

Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year.

• Retirement Plan:

Aleto offers full-time employees a 401(k) qualified retirement plan.

• Professional Development

Professional Development is identified as job-related training which enables an employee to improve their performance, their development as a professional within the organization, and/or as a means of retaining and developing key skills and competencies related to the demands of the job.

Environment and Physical Conditions

While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position themself to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range typically within a few feet of the observer.  The employee interacts frequently with other workers, vendors, and clients and will communicate information and ideas so others will understand and must be able to exchange accurate information in these situations. The position consistently requires work to be completed in an office environment with artificial light and air.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

If you have questions or need additional assistance, please contact us at talent@aletosolutions.com