Interim - Gilbert Heights SUN Site Manager in Portland, Oregon at IMMIGRANT AND REFUGEE COMMUNITY ORGANIZATION

The Immigrant and Refugee Community Organization (IRCO) is a non-profit organization established in 1976 to serve immigrants, refugees, and the broader community in Portland, Oregon. Our mission is to welcome, serve and empower refugees, immigrants and people across cultures and generations to reach their full potential. Find out more at www.irco.org.

POSITION: Interim - Gilbert Heights SUN Site Manager

JOB CLASS: Coordinator 2/ Grade 6

WAGE: Starting at $56,687 per year based on experience

FLSA; EEO; WC Exempt; Professional; 8864

LOCATIONS: Gilbert Heights Elementary School, 12839 SE Holgate Blvd, Portland, OR

FTE; FT/PT; STATUS: 1.0 FTE; Full-Time with Benefits; Regular

(Interim Position through February 1, 2027)

Office Setting

NUMBER OF POSITIONS: (1)

APPLY AT: www.irco.org

STATUS: Full-Time with Benefits

PROGRAM(S): Schools Uniting Neighborhoods (SUN) Community Schools

SECTOR: School Based (SUN)

REQUIREMENTS: Must pass ODE/school district background check.

Proficiency in English required with 2nd Language preferred in

Spanish, Vietnamese, Chinese (Mandarin/Cantonese), Chuukese, Ukrainian or other languages

commonly spoken by the families enrolled at Gilbert Heights Elementary.

This job announcement is intended to describe the general nature and level of work being performed in this job. This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

Program Summary
SUN Community Schools is a Multnomah County initiative that aligns community partners and resources to help reduce barriers that keep students from being successful in school and in life. Within each SUN Community School, the collective efforts of the school community, youth, parents, local businesses, faith communities, libraries, school districts and community organizations create a network to offer programs and activities to uplift students’ academic engagement & social-emotional development, meaningful family engagement, and resource navigation to access available community resources.

The SUN Community School Site Manager will mobilize and strategically organize community resources to provide:

• Academic support activities (after school hours and/or during out-of-school time)
• Social-emotional development activities for youth
• Enrichment and recreation activities for youth, adults, and families
• Resource navigation to access school/community resources like food pantries and health clinics.
• Family involvement and community events
• Volunteer opportunities

The work of the SUN Site Manager as well as activities to be implemented are performed at Gilbert Heights. This position is the operational lead within the SUN Community School and will involve program budgeting, community outreach, program development and implementation, coordinate partner services, and providing direct supervision to staff and volunteers who form the SUN Team. This position is responsible for executing all contracted program deliverables. The SUN Site Manager will also support other programs or services integrated within their respective SUN Community School that may include Summer Early Kindergarten or other transition programs, sports leagues, weekly pantry or food backpack distributions, and community garden projects. This position is responsible for ensuring that all program correspondence and reports (for Multnomah County SUN Service System as well as other SUN associated programs) are completed and submitted in a timely manner. Gilbert Heights SUN CS is funded through Multnomah County. The SUN Site Manager is expected to perform and fulfill work outputs that meet contractual expectations of Multnomah County related to programming requirements, data tracking and reporting.

IRCO’s Specific SUN School Approach

As the lead agency, IRCO highlights and brings a unique approach to serving the school community:

1. IRCO is the leader in providing culturally specific services. Culturally specific services are created by and for specific cultural communities with an emphasis on the voices and experiences of those groups. As a culturally specific provider, we demand action to provide services to our most vulnerable populations to overcome disparities and service and outcome gaps that are plaguing our education system.
2. We consistently deliver wrap around comprehensive programming to assist students and families. In concert with all that IRCO has to offer, SUN Programs operate as an interconnected web of support. By offering numerous programs and services, our Site Managers, SUN staff, IRCO youth academic school-based staff and community-based locations can meet families’ particular needs.
3. IRCO’s mission perfectly aligns with SUN’s aim to improve student success through expanded academic support, exciting and inspirational enrichment activities, and health and social service resources for them, their families, and community neighbors.

Essential Functions

These essential job functions are fundamental to the performance of the job. Individuals are qualified to do the job only if they can perform all the essential functions of the job with or without reasonable accommodation. These essential job functions include many, but are not all the necessary tasks the employee may be asked to perform:

• Collaborate with the principal, school staff and families to regularly survey the needs and interests of the school community. Develop SUN programming that aligns with the needs and interests of the school community.
• Collaborate with the principal to explore how SUN activities will be integrated in the School Improvement Plan to support student academic achievement, parent & family engagement, and community outreach.
• Develop programming strategies that align with outputs/outcomes required by Multnomah County’s SUN CS initiative and/or funders.
• Be able to complete in a timely manner, program reports (e.g., midyear and end of the year narrative report), and data entry requirements for Multnomah County, and other funding sources when applicable.
• Collaborate with IRCO Hunger Relief team to support weekly school pantry distributions and other hunger relief efforts like food backpack programs, as well as referrals to access such programs.
• Participate in School Leadership Teams (e.g., Student Intervention Team, Student Attendance Response Team, Grade Level Teams) and provide recommendations to align adopted student improvement plans with community-aware approach, lawful fairness in access and treatment and universal access.
• Provide regular onboarding and orientations to partners, staff and volunteers to create understanding of SUN protocols as detailed in the SUN Partner Handbook, proper use of school space, including school rules surrounding student behavior in the school and classrooms.
• Train and supervise new employees, including volunteers. Encourage and ensure optimal communication with staff and volunteers through regular meetings. Monitor and evaluate job performance of staff and volunteers.
• Work with IRCO SUN peers and IRCO HR to hire staff. Consult with supervisor and HR regarding staffing needs, disciplinary issues, work plans, and staff termination to ensure alignment with IRCO policies and procedures.
• Ensure all programming partners have sufficient space at the school, including access to the resources and supplies needed to provide their activities.
• Create and manage safety plans for SUN programs that are offered outside of school hours, including training partners, staff and volunteers on practices that ensure the safety of everyone in the building. Work with building staff to offer emergency drills after school. Follow the Multnomah County “Out of School Protocol”.
• Work with supervisors to develop and sign Memorandums of Understanding, Professional Service Agreements and other partner agreements with all entities conducting programming /or activities as part of SUN.
• Develop registration and marketing materials for SUN related events and activities. Maintain communication with school staff, families and partners and make targeted efforts to register the students who will most directly benefit from the activity. Manage registration and create class and student schedules. Effectively communicate SUN program schedules to students, families, and school staff.
• Ensure confidentiality of student information. Effectively record all data and maintain records in accordance with funder’s guidelines. Complete all required report writing, program evaluations and data entry by the required deadline.
• Manage program budget directed by SUN Supervisor team or IRCO Admin.
• Ensure that all finance and HR records and reports are completed within the required time frames.
• Attend meetings assigned, including meetings at school, IRCO, systems level (internal/external SUN Site Manager meetings and crossover programming meetings), work groups and community meetings.
• Work with supervisor and IRCO Communications to conduct outreach activities promoting IRCO’s SUN Community Schools and Agency objectives, when assigned.
• Partner with school and school district to conduct culturally appropriate family and community engagement events.
• Establish and maintain cooperative external relationships with funders, volunteer agencies, the community, and the public. Participating in groups as required to fulfill program goals and deliverables.

Secondary Functions

• Ability to work flexible hours and a variable schedule.
• Experience and ability to work in a varied, multi-cultural environment.
• Ability to work collaboratively with agency, school community, program partners and vendors, and community contacts.
• Demonstrated customer service skills to interact with distressed and/or demanding students, parents, teachers, partners, and employees in an effective manner.
• Excellent interpersonal, verbal, and written communication skills are required. This position communicates frequently with contacts both inside and outside of IRCO.
• Experience in conflict management and decision making with the ability to balance interests from stakeholders and partners while implementing the SUN programming roster and activities.
• Ability to maintain a high degree of confidentiality. Communications frequently contain confidential/sensitive information, necessitating a good understanding of HIPAA and FERPA standards.
• Strong project and time management skills with demonstrated ability to meet multiple, sometimes conflicting deadlines.
• Ability to make presentations to promote the SUN program or other assigned topics.
• Demonstrated ability training and supervising staff (or volunteers).
• Proven work attendance record including punctuality at work.
• Proven track record with record keeping, including maintaining activity and staff rosters, attendance and sign in sheets, participant registration information, filing incident reports.
• Proven track record and ability to submit work documents in a timely manner, including filling out/approving timesheets, submitting payment vouchers and receipts, client assistance logs and other program documentation by stipulated deadlines.
• Ability to enter program data into program database(s) in a timely manner.
• Ability to submit program reports in a timely manner.
• Experience with budget tracking related to program expenses.
• Ability to perform basic math (add, subtract, multiply, and divide).
• Must be able to pass an ODE/School District background check.

Education & Experience

MINIMUM JOB SPECIFIC QUALIFICATIONS:

• Bachelor’s degree or equivalent combination of training and experience
• Minimum 1 year of work experience

PREFERRED QUALIFICATIONS:

• Strong analytical, problem-solving skills
• Strong interpersonal skills
• Communicate effectively in a professional manner verbally and in writing

Physical, Mental, & Environmental Requirements

• Office setting
• Physical: Position requires some physical efforts or manual labor such as lifting, carrying or constant movement.
• Mental: There is an occasional need to assess risk as well as to make determinations about tasks and deadlines.
• Environment: There is a moderately low level of personal risk encountered. Job conditions are occasionally uncomfortable relative to noise, temperature, inside/outside work, dirty conditions, or interactions with angry or hostile people.
• Schedule: the work schedule occasionally fluctuates based on organization or customer needs. This fluctuation may occur with or without prior notice.

Supervisory Responsibilities

Positions at this level are normally responsible for some supervisory responsibilities, including providing daily work direction, making recommendations to supervisors and HR regarding hiring, disciplining, terminating employees, or pay adjustments.

What We Offer

IRCO is a very employee-friendly workplace and offers great benefit packages to our staff:

• Many flexible working arrangements and schedule
• Amazing opportunity to work with people who come from all over the world
• Work that helps your community
• 3 to 6 weeks of PTO per year
• 401k match of over 100% on first 5%, immediate vesting
• 3% match for student loans or college savings
• 12 Paid Holidays and 1 Floating Holiday
• Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles
• Employer Paid Life, Short term, and Long-term Disability Insurance
• Flexible spending accounts

Required Engagement

Engage fully in recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO’s mission, vision, and values-based initiatives.

How To Apply

1. Complete the IRCO application in our Careers Portal: IRCO Application for Employment.
2. Upload your resume and cover letter addressing your qualifications for this position IRCO Careers.
3. For questions about this position, please email jobs@irco.org

Please note that physical applications are accessible from IRCO’s main office, 10301 NE Glisan, Portland, OR 97220. Due to the high volume of applications received, we will not be able to contact applicants or return calls regarding applications. Complete applications should include a cover letter, resume, and IRCO application.

IRCO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any characteristics protected by State and Federal law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws.