Warehouse Administrator in Calgary, Alberta at Divine Hardwood Flooring Ltd.
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Job Description
WHO ARE WE?
At Divine Flooring, we don’t just sell flooring; we bring dreams to life! Our vibrant and dynamic environment encourages collaboration, creativity, and personal growth. As one of Canada’s largest flooring suppliers, we empower our teams with the resources, knowledge, and support to achieve remarkable success.
WHAT’S IT LIKE TO WORK AT DIVINE FLOORING?
From the moment you step through our doors, you’ll feel the energy and excitement that comes from being part of a young, progressive company. Every team member plays a vital role in our success story. We believe in the power of teamwork and coaching, ensuring everyone has the tools they need to score big—together. Regular team huddles help us strategize and celebrate our victories, building a strong foundation for our brand’s future.
We are currently seeking a detail-oriented and highly organized individual to join our Warehouse team on a full-time, permanent basis. If you enjoy keeping things running smoothly, love working behind the scenes, and have a knack for managing details, this could be the perfect role for you. You’ll play a key role in helping our warehouse and logistics teams stay on track by handling paperwork, coordinating shipments, and supporting day-to-day operations across all our locations.
The successful candidate must have a reliable vehicle or confirmed transportation to work. Our warehouse is not accessible via public transit.
Primary Job Purpose
The Warehouse Administrator plays a key role in ensuring the smooth and efficient coordination of daily warehouse operations. Based in our Dispatch Office, this position supports the preparation and documentation of material transfers, pick-ups, and deliveries across all company locations. The role is also responsible for maintaining accurate inventory tracking and providing critical administrative support to the warehouse and logistics teams.
Key Responsibilities
- Prepare and allocate completed materials to the warehouse for distribution.
- Assist installers, service technicians, customers, and other visitors during pick-ups, ensuring all relevant documentation is received (e.g., job #, SID #, PO #, container ID).
- Allocate materials for upcoming jobs and generate job labels when required.
- Maintain and update delivery schedules in Tracker, including printing delivery route sheets and specifying warehouse material locations.
- Coordinate daily and weekly material transfers to and from distribution centers (Calgary, Edmonton, Vancouver, Regina, Saskatoon, and Rosedale).
- Support warehouse inventory counts and reconciliation efforts.
- Answer incoming calls, relay messages, and manage email communications for the Dispatch Office.
- Receive and process Purchase Orders (POs).
- Liaise with the Warehouse, Custom Shop, and Service teams to ensure accurate material handling and job coordination.
- Manage carpet cut sheet documentation and organize shipments to Edmonton.
- Provide the Distribution team with tracking information and all relevant delivery paperwork.
- Other duties as assigned by Management.
Skills & Qualifications
Technical Skills
- Proficient in Microsoft Office Suite (Excel, Outlook, Word).
- Experience using internal systems (e.g., Divine Tracker or similar ERP/inventory tools).
- Ability to learn new software and digital processes quickly.
Soft Skills
- Strong organizational and time management abilities.
- Excellent written and verbal communication skills.
- Detail-oriented with a proactive, problem-solving mindset.
- Demonstrated ability to work independently and collaboratively in a fast-paced environment.
- Friendly, professional, and patient approach when working with internal and external stakeholders.
- Positive team player with a strong work ethic and desire to contribute to team success.
Education and Experience Required
- High school diploma or equivalent (GED) required.
- Previous experience in warehouse operations or logistics administration strongly preferred.
- Previous Customer service experience considered an asset.
Hours of Work: 07:30am to 4:00pm
Work Address: 17 Heatherglen Crescent Rocky View County, AB T1X 2V7
Why Join Divine?
- We offer a competitive compensation and flexible benefits package.
- Paid statutory holidays, vacation and sick days.
- On-site weight and exercise room.
- Lounging area complete with our indoor golf simulator
- Boot vouchers for Warehouse team.
- Opportunities for advancement in a stable and growing company.