Program Coordinator in Einstein/Resnick - Bronx, New York at Albert Einstein College of Medicine
NewSalary: $68000 - $75000Job Function: Admin/Clerical/Secretarial
Albert Einstein College of Medicine
Einstein/Resnick - Bronx, New York, 10461, United States
Posted on
New job! Apply early to increase your chances of getting hired.
Explore Related Opportunities
Instructional Coordinators jobs near me in New YorkJobs near me in New YorkInstructional Coordinators jobs
Job Description
Program Coordinator
US-NY-Einstein/Resnick - Bronx
Job ID: 2026-18279
Employee Classification: Non-Exempt/Non-Union
Department: Genetics
Position Type: Regular Full-Time
Albert Einstein College of Medicine
About Us
POSITION RESPONSIBILITIES
QUALIFICATIONS
Minimum Salary Range:
USD $68,000.00/Yr.
Maximum Salary Range:
USD $75,000.00/Yr.
US-NY-Einstein/Resnick - Bronx
Job ID: 2026-18279
Employee Classification: Non-Exempt/Non-Union
Department: Genetics
Position Type: Regular Full-Time
Albert Einstein College of Medicine
About Us
Provides senior-level administrative and operational support to the Department Chair and faculty. Coordinates a broad range of administrative, faculty affairs, research administration, financial, and event activities requiring independent judgment, strong organizational skills, and knowledge of departmental and institutional procedures. Serves as a key resource for faculty, staff, and external stakeholders while ensuring efficient departmental operations.
POSITION RESPONSIBILITIES
Essential Duties and Responsibilities
Executive and Administrative Support
- Provide senior administrative support to the Department Chair, managing a complex calendar of meetings, appointments, travel, and departmental activities.
- Coordinate departmental and leadership meetings, including scheduling, agendas, meeting materials, and follow-up communications.
- Arrange domestic and international travel for the Chair and designated faculty, including airfare, lodging, transportation, registrations, itineraries, and required documentation.
- Process and monitor travel and business expense reimbursements, ensuring compliance with institutional policies and sponsor requirements.
- Serve as a primary administrative liaison among faculty, staff, institutional offices, funding agencies, and external collaborators.
- Support departmental operations by coordinating administrative activities and providing backup support to ensure continuity of services.
- Coordinate administrative components of grant proposal submissions, including collection and preparation of required documentation through Cayuse and other institutional systems.
- Maintain faculty biosketches, Other Support documents, and grant-related records to support timely and compliant proposal submissions.
- Coordinate logistics and communications for the annual U19 Cooperative Agreement meeting and other research-related activities.
- Assist with the review and processing of subcontract invoices by verifying documentation, tracking approvals, and coordinating with Principal Investigators and research administration offices.
- Coordinate procurement activities for laboratory and departmental purchases through EPRO and monitor purchasing transactions through completion.
- Prepare and process reimbursements while ensuring adherence to institutional and sponsor guidelines.
- Liaise with Procurement and Accounts Payable to resolve payment issues and facilitate timely invoice processing.
- Review monthly animal research and core facility charges, identify discrepancies, and coordinate corrections with faculty, research staff, and service providers.
- Monitor open purchase orders, outstanding invoices, and departmental financial transactions for follow-up and resolution.
- Coordinate departmental seminars, Work-in-Progress (WIP) meetings, guest speaker visits, and related activities.
- Plan and administer logistics for the annual departmental retreat, including venue arrangements, registration management, travel coordination, communications, and event support.
- Support faculty meetings, networking events, conferences, and departmental programs through scheduling, planning, and logistical coordination.
- Develop and maintain event timelines, participant communications, and supporting materials to ensure successful execution of departmental events.
- Coordinate faculty appointments, reappointments, promotions, and secondary appointment processes in partnership with the Office of Academic Appointments.
- Prepare, track, and maintain faculty affairs documentation to ensure timely completion of institutional requirements and deadlines.
- Support onboarding, personnel transactions, visa-related documentation, volunteer appointments, and other HR processes for faculty and research personnel.
- Maintain accurate and confidential faculty and staff records in accordance with institutional policies.
- Serve as a resource to faculty and staff regarding administrative procedures and departmental processes.
- Exercise discretion in handling confidential personnel, financial, research, and organizational information.
- Develop and maintain organized electronic filing systems and departmental records to support operational efficiency and compliance.
- Coordinate multiple priorities and deadlines while ensuring accuracy and timely completion of assignments.
- Recommend process improvements that enhance administrative effectiveness and customer service.
- Perform other related duties as assigned in support of departmental goals and objectives.
QUALIFICATIONS
Minimum Qualifications
- Bachelor's degree or an equivalent combination of education and relevant experience.
- Two to four years of progressively responsible administrative or program coordination experience, preferably in a higher education, academic medical center, or research environment.
- Experience supporting faculty, grant administration, or research programs is preferred.
Knowledge, Skills, and Abilities
- Knowledge of NIH grant administration, sponsored research processes, and federal compliance requirements.
- Strong project management, organizational, and multitasking skills with the ability to manage competing priorities and deadlines.
- Excellent attention to detail and accuracy in reviewing financial, procurement, and grant documentation.
- Demonstrated ability to coordinate complex domestic and international travel and meeting logistics.
- Proficiency with Microsoft Office Suite and institutional systems for finance, procurement, HR, and research administration.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive personnel, financial, and research information.
- Ability to work independently while building effective working relationships with faculty, Principal Investigators, administrators, and institutional partners.
Minimum Salary Range:
USD $68,000.00/Yr.
Maximum Salary Range:
USD $75,000.00/Yr.
Scan to Apply
Just scan this QR code to apply from your phone.
Job Location
Einstein/Resnick - Bronx, New York, 10461, United States
Frequently asked questions about this position
Similar Jobs In Einstein/Resnick - Bronx, New York
Urgently Hiring
Senior Organizer - Suffolk County Regional Office
New York Civil Liberties Union Foundation
Centereach, New York
New
Associate Director, Customer Onboarding, Implementation & Training
Jobgether
Other / Non-US, New York
New
Online | Reservations Assistant | Entry Level
Aisles & Abroad
New York, New York
New
Instructor, AI/Machine Learning, Simplilearn (Part time)
Jobgether
Other / Non-US, New York
New
Digital Learning Systems & Accessibility Manager
Jobgether
Other / Non-US, New York
Continue to apply
Enter your email to continue. You’ll be redirected to the employer’s application.By clicking Continue, you understand and agree to JobTarget's Terms of Use and Privacy Policy.