Office Administrator - Sunset/Limited-term in Tacoma, Washington at Tacoma Housing

Join Tacoma Housing Authority as an Office Administrator and make a real difference in the lives of families and individuals in our community. In this position, you’ll provide high-level administrative and operational support that helps maintenance and property management teams stay organized, responsive, and effective. Your work will directly contribute to the quality of service we provide to residents across Tacoma. If you’re detail-oriented, highly organized, and motivated by meaningful work, this is an opportunity to make a lasting impact while growing your career in a collaborative and values-driven environment.

• This is a sunset, limited-term position expected to end June 30, 2028 and may end sooner or be extended depending on available funding and/or business needs.

What You’ll Do:

As an Office Administrator in the Property Management department, you will:

• Create maintenance work orders in the system.
• Coordinate with vendors, including scheduling and communication.
• Provide general administrative support, including preparing letters, reports, and other documents. Help with budgets and prepare mailings, including large or certified mailings.
• Respond to inquiries by phone, email, or in person, from staff, clients, visitors, and other stakeholders.
• Organize, update, and maintain files, records, and databases.
• Prepare visual materials such as flyers, brochures, charts, and presentations for meetings and events.
• Use and maintain office equipment like printers and copiers.
• Order office supplies and check purchase records for accuracy and efficiency.

Who You Are:

You bring:

• A high school diploma, GED or equivalent; Associate degree preferred.
• 4 or more years’ experience in a high-level administrative capacity.
• Strong organizational skills and ability to manage competing demands in a fast-paced environment.
• Proficiency in Microsoft Office and ability to maintain both paper and digital systems.
• Excellent verbal and written communication skills: Ability to interact professionally and respectfully with individuals from diverse backgrounds. Ability to write clearly and effectively in English for emails, reports, and other documents.
• Good judgement and strong ethics, and high commitment to maintaining confidentiality and integrity in all assignments.
• Knowledge of housing assistance programs and HUD regulations (preferred).

What We Offer:

• Commitment to pay equity and providing competitive wages.
• Excellent healthcare benefits, paid time off, participation in WA State retirement plans, and a growing variety of health and wellness benefits.
• Work that makes a meaningful impact by strengthening communities and supporting families across Tacoma.
• A work culture grounded in THA’s values of service, integrity, stewardship, communication, respect, excellence, and leadership.

Important Position and Recruitment Info:

• Accepting applications through 05/26/26.
• Review the attached full job description before applying.
• This is a sunset, limited-term position expected to end June 30, 2028 and may end sooner or be extended depending on available funding and/or business needs.
• This position is based on-site and requires in-person attendance at the assigned THA location(s). Remote or hybrid work arrangements are not available for this position.
• You must include ALL work experience in your application profile. Do not only upload a resume. We evaluate applications based solely on the details you enter in your application profile.
• Internal THA applicants must complete the attached Job Transfer Request and upload it to their online application.
• The pay rate for this position at hire is $32.98/hr ($68,600.00/yr).
• Current THA employees transferring into this position are placed on the salary schedule in line with the applicable collective bargaining agreement. If transferring within the same paygrade, employee’s pay rate will remain the same.