Project Coordinator in Fort Atkinson, Wisconsin at Spacesaver Corporation

SUMMARY

Reporting directly to the Manager of Major Projects - Sales, the Project Coordinator is responsible for supporting corporate accounts and submitting accurate bids on behalf of Spacesaver and the distribution. As part of the Inside Sales function for bids, the Project Coordinator is responsible for opportunity review, Area Contractor coordination, estimating coordination, bid package preparation, proposal submission, and post-bid award functions, aiming at applying processes and principles to mitigate risk and drive incremental sales on behalf of our distribution partners through our direct sales channel. The Project Coordinator ensures all quotes and projects assigned are managed and coordinated in a timely and thorough manner consistent with Spacesaver Corporation's policies, procedures, and quality image.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as deemed necessary.

• Primary point of contact on incoming bid opportunities identified by Business Development. Thoroughly review solicitation, bid documents and specifications to identify key elements like timelines, products specs, certifications, site visits, special requirements, etc. to assist distribution on proposal strategies and competitive advantages.
• Review and interpret construction documents, including drawings and specifications to determine material scope as well as project fulfillment requirements.
• Liaise with clients to identify, define and clarify project requirements, scope and objectives stated within bid documents. Ensure proper and timely communication and follow through with internal and external customers and support departments.
• Coordinate detailed requests to estimators, freight vendors, installers, and other resources to accurately quote projects and submit project bids on behalf of Spacesaver and our distribution partners
• Develop pricing and positioning strategies to increase conversion rates on projects.
• Complete necessary project paperwork including pre-qualifications, contract breakdowns, joint project agreements, and others as required.
• Issue all appropriate legal paperwork to ensure risk mitigation on all project submissions.
• Provide critical support, as needed, to Sales Managers by assisting with bid activities and deliverables, including but not limited to, bid document review, cross department collaboration, area contractor collaboration and proposal creation.
• Collaborate as needed with area contractors to review and discuss sales strategy, inclusive of product application, design, and pricing structure.
• Prioritize quotes and tasks based on customer and team needs; manage multiple concurrent requests and ensure due dates are met.
• Make independent decisions regarding projects to ensure proper completion.
• Maintain sound knowledge and understanding of Spacesaver's full product line (i.e. mobile, shelving, and storage products, etc.) and keep abreast of changes accordingly as they relate to job duties.
• Report and escalate to management as needed.

COMPETENCIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Customer Focus - Anticipates and identifies internal or external customer needs; Takes action, as needed, to raise customer issues to the proper level; Ensures the delivery of exceptional customer service; Continually searches for ways to increase customer satisfaction.

Results Orientation - Develops new ideas for our products and services; Takes initiative to continuously improve the quality of our products, services or processes; Sets high personal standards and holds self- accountable for achieving them; Follows through on commitments; Conveys a sense of urgency and drives issues to closure; Persists despite obstacles and opposition.

Communicating Effectively - Listens carefully and attentively to others; Seeks to understand the perspectives of others; Writes effectively using appropriate grammar, punctuation and syntax; Follows-up and keeps others well informed to ensure effective teamwork.

Builds Collaborative Relationships - Maintains the highest standards of ethics in all business relationships; Builds relationships based on trust, integrity and mutual respect; Values each individual’s uniqueness and point of view; Addresses conflict openly and effectively seeking win-win solutions. Participates actively and constructively as a team player.

Working Efficiently - Maximizes productivity by managing time efficiently; Being well organized and using technology wisely; Effectively manages multiple assignments and competing priorities; Actively participates or leads meetings to address business issues.

Job Knowledge & Individual Effectiveness - Demonstrates the functional knowledge and skills required to perform this specific position effectively (i.e. sales, customer support, research, etc.); Proficient in use of technology skills to effectively perform current position responsibilities.

Problem Solving/Decision Making - Systematically gathers and analyzes all critical information to uncover the underlying cause of a problem; Applies sound logic to reach valid conclusions; Proposes pragmatic solutions to problem situations; Seeks input from others as needed to enhance decision quality; Makes timely and sound decisions; Understands and uses appropriate problem solving tools.

Company Culture/Core Values - Embraces and fosters key elements of Spacesaver’s culture. Understands, demonstrates and seeks to promote core values including: Embrace Change, Innovate and Share, Be A Partner, Learn Every Day, Get Results, Explore Possibilities, and Be Bold and Have Fun. Is seen as a role model of the culture.

QUALIFICATIONS

• Bachelor’s degree in Engineering, Construction Management, or related field, or minimum 5 years project management experience that has provided well rounded product knowledge, applications knowledge and customer / project sequencing. Must have demonstrated capability of managing through complex spec review and sales coordination.
• Ideal candidate will be a highly motivated self-starter who performs at the highest level of professionalism and integrity, and will be an initiator and coordinator of all sales-related activities.
• Results driven with the proven ability to guide complicated sales engagements through sales funnel.
• Strong understanding of Spacesaver’s internal tools, including Configura, IFS, SpaceNet, and SalesForce.
• Strong proficiency with Microsoft Office (i.e. Excel, Outlook, Access, PowerPoint, Word, etc.) and proficiency in Sales Force software.
• Must have good organizational and time management skills as well as have the ability to meet deadlines with appropriate attention to detail in a fast paced, highly dynamic environment.
• Strong oral and written communication skills. Demonstrated ability to effectively communicate with small and large groups.
• Must have a strong customer focus. Demonstrated ability to build relationships internal and external to the organization with a focus on meeting or exceeding service and product expectations.
• Proficient in working with architectural floor plans/drawings, technical specifications, contract interpretation, mechanical concepts, and basic understanding of construction and construction methods.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the team member is regularly required to sit and talk or hear. The team member frequently is required to use hands to handle or feel. The team member is occasionally required to stand, walk, and reach with hands and arms. The team member must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Spacesaver is an Equal Opportunity Employer of Protected Veterans and Individuals with Disabilities.

If you are a person with disabilities needing assistance with the application process, please email hrdepartment@spacesaver.com or call 800-255-8170.